Check in and check out

Check-out allows users to lock an item so that it cannot be edited by anyone other than the user who checked it out.

When you check out an item, the item is locked and appears in your User Work Items. Only you can edit the item while it is checked out.

When you have finished editing an item, you can then check in the item. It then becomes available to other users.

Check out

When you check out an item, you reserve that item for your exclusive use. An item is checked out one of two ways:

  • When you open an item for edit, it is automatically checked out. No other user can access the item while it is opened for edit by another user. When you save and close the item, the system automatically checks it in and the major version number increases by one (1.0).
  • The item is explicitly checked out. Each time you save the item while it is checked out, the minor version number increases by point one (0.1). When you check in the item, the version number increases by one (1.0).

When an item is checked out, the item icon is displayed with a small image of a lock over it.

It appears in the User Work Items of the individual who either checked-out or is currently editing the item.