Status and Status Type
Statuses can be freely defined and named. A status in Content Manager is categorized either as a Draft type of status or as a Released type of status. This status type has consequences on the behavior of Content Manager.
Status
A status indicates the position of a content in its lifecycle and what can be done to it. You can create as many statuses as your business processes need, and give them explicit names. You always assign them a status type.
Status type
- Draft status type
- This indicates that the document is not yet suited for the intended audience. All statuses during the authoring process should be defined as being of the draft type. The status gets a (D) in the status list.
- Released status type
- This indicates that the document is suited for the intended audience. All statuses after the end of the authoring process should be of the released type. When an object version has a released status, only administrators can modify the document, or else a new version (or a branch) needs to be created. The status gets a (R) in the status list.
Choosing a type
- If the approval means the content is ipso facto considered as good to publish, then Approved is set as a Released (R) type.
- If after approval an additional operation must take place before the content can be shown to the outside world, then Approved is set as a Draft (D) type.
The type is important, it means for example that you can (D) or cannot (R) make changes to that version later, unless you are an administrator.
Consequences of the status type
- When you need to change the content of an object version of a Released type, you need to create a new version or a new branch for this object (unless you are administrator).
- The new version or new branch of an object is by default of a Draft type.
- All object versions in a publication need to be of a Released type of status before the baseline can be frozen.
- When a publication contains only objects of a Released type and is published, the output receives the status Release candidate.
Changing released content
When you need to change the content of a version that is Released without creating a new version, you normally need to use administrator rights. The constraints are however different whether you use Publication Manager or the Web Client, and whether the object is used in a released publication output or not.
| Administrator | Other user | |
| In a released publication output |
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| NOT in a released publication output |
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