Granting users permission to load items while hiding the organizational item for those items
In certain scenarios, you want to grant users the ability to load (that is, read) certain content items, but deny them the ability to see those content items in their organizational items. This task describe a best-practice approach to accomplishing this goal.
About this task
Procedure
- In your Publication, create a Folder to act as a supercontainer for all the content items that you want a specific group of users to be able to read, but not see. A good name for such a Folder would be System.
- Make it impossible for this group of users to see this Folder. You can accomplish this in a variety of ways. For example, you can remove read permissions for the group, or you can explicitly deny read permission for the group.
- Within this Folder, create subfolders as needed for the various types of content items that the users should be able to read, but not see. For example, create a subfolder for all Schemas called Schemas.
- Grant your group of users read access to this Folder. This means those uses will be able to load (that is, use) the items in the subfolder.