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Access levels to server-based termbase objects

Termbase objects can be held on an MultiTerm component or on MultiTerm Server. Termbase objects held on a server are called 'server-based termbase objects'. Access rights only affect server-based objects.

Server-based objects

When changing access to server termbase objects, be aware of the access requirements for users and the access guidelines for MultiTerm components.

An administrator with access to a server-based termbase has unrestricted access to the server termbase objects.

Access levels

The access level affects which user accounts can access the object. You specify the access level of a server-based termbase object by creating it at one of the three access levels:
Public Access level
All users can read and run these.
Restriction Access level
Only members of the specified restriction can access these.
User Access level
Only the specified user can access these.

The access level of a termbase object cannot be changed after creating the termbase object.

Note that for Restriction access level objects and for User access level objects, you cannot change the restriction or the user that is allowed to access the server termbase object. However, you can duplicate a termbase object and specify that the duplicate is created at another access level.

Access to Import and Export definitions

Access to import and export definitions requires more rights than access to other server termbase objects.

To use an import or an export definition, a user must belong to a restriction that has import or export rights. In addition, the user needs access rights to the import/export definition termbase object.

Roles and access rights to server termbase objects

Access rights to server-based termbase objects depend on the access level of the object:

  • A user who is subject to any restriction in a termbase can read server termbase objects with Public Access level.
  • Only members of the restriction where the termbase object with Restriction Access level was created can access that object.
  • Only the creator of a termbase object with User Access level can access that object.

You specify the access level for a termbase object when you create the termbase object in MultiTerm Administrator.

Minimum access to termbase objects

To access termbase data, in addition to the appropriate access to the termbase entries, the user of an MultiTerm component also needs minimum access rights to some termbase objects. These additional access rights are as follows:
Layout access to View entries
To view termbase entries, a user of an MultiTerm component needs access to at least one Layout. All the users assigned to a termbase have access to the default layouts in the Public Objects branch of the termbase tree. If you delete the default layouts, make sure that you provide access to a layout that allows the users to view termbase data.
Input Model access to Edit entries
To edit termbase data, a user might need access to an input model:
  • If the user is in any restriction that has 'Must use input model', the user needs access to at least one input model.
  • If none of the restrictions that the user belongs to has 'Must use input model', the user does not need read access to any input model.