Contenta users and desktops
SDL Contenta users can login and have access to the Contenta database.
The Contenta System Administrator (SysAdmin) creates user desktops in Contenta, which allows users to log in to the Contenta database. This involves the following:
- Creating a container object called a desktop.
If you have a desktop in the Contenta database, then you have access to the Contenta application. Your desktop is where you access Contenta data (you only have access to the data that is on your desktop) and where your work takes place.
- Assigning a role to the desktop.
Depending on your job and responsibilities, the sysadmin associates a role or roles with your desktop. Your assigned role provides you with permissions to access and manipulate data in a project.
For example, you can be assigned a role as a writer whose role allows edit access to data, or as a reviewer who may only have read access to the data.
If you are assigned to a role in a project, the project is automatically routed to your desktop when the project is forwarded to the task associated with the role.
- SysAdmin:
This user has overall responsibility for creating user desktops (adding user logins to the Contenta software), creating the Contenta hierarchy, assigning tools to users, creating and adding custom tools, objects, and roles.
He or she also allows access to objects in the workflow by placing the configuration on users’ desktops.
- ProjMan:
This user is responsible for creating the projects including identifying the data that needs revision or authoring, assigning the appropriate workflow to the project, assigning individuals to the tasks in the workflow, and posting the revised data back to the configuration. The ProjMan:
- may also design and create the workflow(s) templates.
- is assigned to the Start and End tasks in the workflow.
- writer:
This user typically does the revisions, modifications, and authoring of data in the project. This is the user role that has write access to the data on his or her desktop.
- reviewer:
This user typically is responsible for reviewing the revised, modified, or newly authored data in the project. This user typically only has read access to the data on his or her desktop.
Your sysadmin user may also create custom roles based on the roles above.