Workpools and User Assignments
Both sysadmin users and users that have the “ProjMan” role specifically (so not a custom role based upon the “ProjMan” role) can remove users from a workpool. (Users with the “ProjMan” role can only do this within their projects.)
To remove users from the workpool, remove the user from the Users list in the Workpool object’s property sheet field, so you can easily and efficiently keep track of which users are actively assigned to the workpool. This automatically also removes the workpool object from the user’s desktop.
Conversely also note that if the workpool object is removed from the user desktop, the project cannot be accessed by the user even if the user is assigned to the workpool.
If a user in the workpool forwards the project, the project is removed from all workpool members’ desktops. To avoid the project being removed from a workpool member’s desktop before s/he has completed his/her work, you can assign one workpool member as project coordinator. The project coordinator can be responsible for knowing when users have completed their assignments and when the project is ready to be forwarded. When all members have completed their tasks, the coordinator may then forward the project.