Documentation Center

Showing changes

The Show Changes panel allows you to review and approve of recent changes.

About this task

The Show Changes revision tool provides you with a color-coded list of changes, sorted by author, date, or position in the topic. You can decide whether to accept or reject all changes or to process them one-by-one.

By default, the Show Changes revision tool is turned off, so if you want this tool to be available, then you need to ask your implementation to change the enabled configuration option to enable this tool.

For example, inserting a table is not shown in this list; however, editing content in a cell within a table is tracked. After an element is deleted, the change history for that element is no longer available because deleting the element is a structure change.

Procedure

  1. On the Home tab, click the Show Changes command.

    The Show Changes panel appears next to the editing pane listing the details of changes, which are indicated with color-coded markers.

  2. For a long list of changes, you can sort the list by clicking Author, Position, or Date on the panel header.
  3. You can hover over each change in the list to outline the change location in the topic. You can click on each change to view a pointer to the change location within the topic.
  4. Choose whether to accept or reject individual changes or accept or reject the entire set of changes
    • Click X next to a change date to reject the change.
    • Click the check mark next to a change date to accept the change.
    • Click Accept All at the bottom of the Show Changes panel to accept all the changes listed.
    • Click Reject All at the bottom of the Show Changes panel to reject all the changes listed.
  5. When you are done reviewing changes, click the X in the Show Changes panel header to close the panel.