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Filling in User Defined Fields

Filling in User-Defined Fields

When you create a TermBase, you have the option to add customized fields, referred to as user-defined fields. These are available in a variety of formats.

Attachments: allows you to attach files of any type, such as multimedia. Attachments fields are available only in server TermBases.

  • Click Add to add a new multimedia file, or Delete to remove an added file.
  • You may enter a comment in the text box under the file; the contents of the text box will be displayed as a tool tip when your cursor passes over the file in the TermBase Editor.
  • Once you have added all the appropriate files, choose OK and then Apply.

Boolean (Yes/No): displays a drop-down list containing Yes or No

Date: displays a calendar from which you can select a date. 

  • Use the buttons to go back or forward a full year. Alternatively, you can use the up and down arrows next to the year field.
  • Use the buttons to go back or forward a full month. Alternatively, you can select the desired month from the month drop-down list.
  • Click on Today to set the calendar to the current date.
  • Click on Clear to delete any value entered in this field.

List of choices: allows you to choose one option from the list of user-defined choices.

List of choices - multilevel: Clicking on the … displays a window containing a list of choices and their respective sub-choices, from which you can select one choice or more than one choice by holding down the Ctrl key and selecting various choices with your mouse.

List of choices - multiple: allows you to select several choices at once.

  • Click the + button to add choices to your list.
  • Localize the choice names in several languages by clicking the ... button, and delete choices by clicking the X button.
  • Rearrange your choices with the up and down arrows.
  • If you already have a list of choices saved in a file, you can access it by clicking the Load list from file button.

Number: allows only numeric characters to be entered into the field.

Picture: Click … to upload any type of image to your TermBase. Picture fields are available only in server TermBases.

Text String - 1 line: You can add up to 256 characters with no carriage returns.

Text String - multi line: An unlimited number of characters can be entered here.

Formatting options

When you place your cursor in any text field (1 line or multi-line), a set of formatting functions will become available on the top-right of the Additional Fields tab allowing you to apply bold, italics, underline, superscript and subscript formatting to your text.