Documentation Center

What is the GroupShare Inbox

The GroupShare Inbox is where translators can interact with their GroupShare server for task publication, retrieval and status refresh.

The GroupShare Inbox features the following sections:

On the Toolbar

Publish to GS

Click this button to publish the selected task(s) to GroupShare.

GS Task Status

Click this button to refresh the Status, Progress and Last Refresh values for the selected task(s). These values come directly from GroupShare.

Retrieve from GS

Click this button to retrieve the selected task(s) from GroupShare.

Retrieve From GS And Submit

Click this button to retrieve the selected task(s) from GroupShare and automatically submit them to the next step in one click.

On the Work Area

Task

Displays the task ID.

Filename

Displays the name of the file for translation.

Language Pair

Displays the language pair used by the task.

Due Date

Displays the date by which all work within this job should be completed.

Project

Displays the name of the GroupShare project the current task is part of. The Project name will be available only after the task has been published.

Status

Displays the status of the task. In general:

- green icons indicate a status ready for the user to interact with the task, either in TMS or in GroupShare

- blue icons indicate an intermediate status where files are being published or retrieved, that is, moved from one server to the other.

- red or amber icons indicate a failure. More information is provided in the Task History.

A task status is represented as follows:

- Ready for publication - the initial status when a task just reached the GroupShare step.

- Publishing - a temporary status displayed after the translator has clicked the Publish to GS button to send Studio Packages to GroupShare.

- Published - when the Studio Package has been successfully published to GroupShare for translation and/or review.

- Retrieving - a temporary status displayed after the translator has clicked the Retrieve from GS button to get the (translated/reviewed) task(s) back from GroupShare.

- File Retrieved - when the (translated/reviewed) task has been successfully retrieved from GroupShare back to TMS.

- Refreshing - a temporary status after the translator has clicked the Get Task Status button and the request is ongoing.

- Publishing failed - when the task publication to GroupShare has failed. You can find more information in this respect in Task History.

- Refresh failed - when the task status update with data from GroupShare has failed. You can find more information in this respect in Task History.

- Retrieval failed - occurs when the retrieval of the task(s) from GroupShare has failed. You can find more information in this respect in Task History.

- Unexpected Error - if a red dot appears next to the status with a pop-up indicating "Unexpected error occurred", please contact SDL TMS Support.

File Status

Displays the file status, as shown in GroupShare.

Progress

Displays the GroupShare progress of the task, as shown in GroupShare.

New

Displays the number of new words for the task.

Word Count

Displays the total number of words for the task.

Last Refresh

Displays the date and time of the latest update of the task's Status and Progress.

Depending on your Personalization Options, the GroupShare inbox can contain additional columns, such as:

Server name

Displays the GroupShare server user-friendly name, as stated in My Details.

Location

Displays the path to the GroupShare Location once the task has been published.

Hundred

Displays the number of 100% matches for the task.

Fuzzy

Displays the fuzzy matches for the task.

Repetitions

Displays the repetitions for the task.

PerfectMatch

Displays the PerfectMatches for the task.