Documentation Center

What is the GroupShare Inbox

The GroupShare Inbox is where translators can interact with their GroupShare server for task publication, retrieval and status refresh.

The GroupShare Inbox features the following sections:

On the Ribbon

Publish to GS
Click this button to publish the selected task(s) to GroupShare.
GS Task Status
Click this button to refresh the Status, Progress and Last Refresh values for the selected task(s). These values come directly from GroupShare.
Retrieve from GS
Click this button to retrieve the selected task(s) from GroupShare.
Retrieve From GS And Submit
Click this button to retrieve the selected task(s) from GroupShare and automatically submit them to the next step in one click.

On the Work Area

Task
Displays the task ID.
Filename
Displays the name of the file for translation.
Language Pair
Displays the language pair used by the task.
Due Date
Displays the date by which all work within this job should be completed.
Project
Displays the name of the Trados GroupShare project the current task is part of. The Project name will be available only after the task has been published.
Status
Displays the status of the task. In general:

- green icons indicate a status ready for the user to interact with the task, either in TMS or in Trados GroupShare

- blue icons indicate an intermediate status where files are being published or retrieved, that is, moved from one server to the other.

- red or amber icons indicate a failure. More information is provided in the Task History.

A task status is represented as follows:

- Ready for publication - the initial status when a task just reached the Trados GroupShare step.

- Publishing - a temporary status displayed after the translator has clicked the Publish to GS button to send Studio Packages to Trados GroupShare.

- Published - when the Studio Package has been successfully published to Trados GroupShare for translation and/or review.

- Retrieving - a temporary status displayed after the translator has clicked the Retrieve from GS button to get the (translated/reviewed) task(s) back from GroupShare.

- File Retrieved - when the (translated/reviewed) task has been successfully retrieved from Trados GroupShare back to TMS.

- Refreshing - a temporary status after the translator has clicked the Get Task Status button and the request is ongoing.

- Publishing failed - when the task publication to Trados GroupShare has failed. You can find more information in this respect in Task History.

- Refresh failed - when the task status update with data from Trados GroupShare has failed. You can find more information in this respect in Task History.

- Retrieval failed - occurs when the retrieval of the task(s) from Trados GroupShare has failed. You can find more information in this respect in Task History.

- Unexpected Error - if a red dot appears next to the status with a pop-up indicating "Unexpected error occurred", please contact SDL TMS Support.

File Status
Displays the file status, as shown in Trados GroupShare.
Progress
Displays the GroupShare progress of the task, as shown in Trados GroupShare.
New
Displays the number of new words for the task.
Word Count
Displays the total number of words for the task.
Last Refresh
Displays the date and time of the latest update of the task's Status and Progress.
Server name
Displays the Trados GroupShare server user-friendly name, as stated in My Details.
Location
Displays the path to the Trados GroupShare Location once the task has been published.
Hundred
Displays the number of 100% matches for the task.
Fuzzy
Displays the fuzzy matches for the task.
Repetitions
Displays the repetitions for the task.
PerfectMatch
Displays the PerfectMatches for the task.