Documentation Center

Checking in files in SDL Online Editor

Once you finish translating or reviewing the assigned file online, you must check in your changes to save them. SDL Online Editor allows several users to work on the same file, at the same time.

About this task

If multiple users work on the same file, at the same time, all users can check in their changes, but only the last user can change the file phase.

Procedure

  1. Open the file in SDL Online Editor by one of the following methods:
    • Click the file-name link in the notification email to open your SDL Trados GroupShare assigned documents in SDL Online Editor.
    • Log in to SDL Trados GroupShare, go to Dashboard, and, under Your Tasks, select near the assignment you want to work on.
    • Log in to SDL Trados GroupShare, go to Projects, select the project where the assignment is stored, select the checkbox next to the file you want to work on, and then select Open in Editor.
    The file automatically opens in SDL Online Editor and is ready for editing.
  2. Edit the file in SDL Online Editor.
  3. When finished, in the right-hand side corner of the toolbar, select Check-in file.
  4. In the Check In dialog, do one of the following:
    • If you are the only or last user to edit the file, enter a comment and, under Change Phase to, select the next phase the file advances to. If you still have work to do, do not change the file phase. Select Check-in. All your changes are now saved.
    • If there are still other people working on the same file as you, enter a comment, if necessary. You cannot change the file phase at this point. The last user who checks in their changes can change the file phase. All your changes are now saved.

What to do next

In SDL Trados GroupShare, if you are assigned one of the following roles: Project Manager, Power User or Administrator, you may use the following options for checked-out files:
  • Force check-in - Select this option to check-in the file with the latest changes performed in SDL Online Editor, despite the fact that it may still be worked on by translators or reviewers.
  • Undo check-out - Select this option to revert any check-out operation. The latest changes performed in SDL Online Editor are not saved. This option is particularly useful if you experience server or file conversion issues.

The Force check-in and Undo check-out options are available from SDL Trados GroupShare, when you open the project and select the file which is checked out in SDL Online Editor.