File assignment security
When you work with file assignments from SDL Trados Studio, SDL Trados GroupShare makes each file in a SDL Trados GroupShare project available only to specific Trados Studio users.
SDL Trados GroupShare checks the roles and permissions of the users who are available on the SDL Trados GroupShare server where the project is published.
The SDL Trados GroupShare roles and permissions that you assign to SDL Trados GroupShare users control which files these users have access to, and what actions they can perform on the files that you assign to them.
To further enhance the security of the projects that you publish to SDL Trados GroupShare servers, you should familiarize yourself with the External Translator role and some of the relevant project permissions.
Roles that impact project security
The External Translator role in SDL Trados GroupShare is mainly intended for projects where you assign translators contracted from outside your translation organization to work on SDL Trados GroupShare project files. By default, an External Translator can perform the same jobs as a Translator, but does not have permission to view the other files in the project or the other users working on the project.
Permissions that impact project security
| Permission | Description | Assigned by default to |
|---|---|---|
| View All Files | Allows Trados Studio users with this permission to see all the files in the project, even the files that have not been assigned to them. | Administrator Power User Project Manager Translator |
| View Other Users | Allows Trados Studio users with this permission to see all the other users assigned to work on the same project files. | Administrator Power User Project Manager Translator |
| Check Out My Project Files | Allows Trados Studio users to check out only the files assigned to them. | Administrator Power User Project Manager Translator External Translator |
| Check Out Any Project Files | Allows Trados Studio users with this permission to check out any of the files that are visible to them. This permission allows checking out files regardless of their current phase and regardless of who is assigned to work on the files. | Administrator Power User Project Manager |
| Assign Files | Allows Trados Studio users with this permission to assign files to other Trados Studio users who are members of a SDL Trados GroupShare role. | Administrator Power User Project Manager |