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Step 1: Publishing projects to SDL Trados GroupShare

Publish an SDL Trados Studio project to an SDL Trados GroupShare server so that multiple users can work at the same time to complete translation tasks.

Publishing new projects

If you haven't created your project in SDL Trados Studio yet, but you want to share it to SDL Trados GroupShare, you can specify to have your project published automatically to SDL Trados GroupShare immediately after it is created.

Before you begin

  • If you want to share termbases and translation memories, they must be server-based.
  • If you want to share AutoSuggest dictionaries, they must be located on a shared public location and have an UNC path.

Procedure

  1. In SDL Trados Studio, go to the Projects view.
  2. On the Home tab, select New Project and go through the pages of the project creation wizard.
  3. On the One Step page, add project files and specify the available settings and:
    • If no other customization or review is needed, go to step 12.
    • If further customization or review is needed, walk through the steps below.
  4. On the General page, specify the available settings: source editing, tokenization for Asian languages, customers.
  5. Select Next.
  6. On the Languages page, select the source and target languages for your project.
  7. Select Next.
  8. On the Translation Memory and Automated Translation page, configure any translation resources you want to include in your project.
  9. Select Next.
  10. On the Termbases page, configure any termbases you want to include in your project.
  11. Select Next.
  12. On the Trados GroupShare page, select Publish on a server and specify: server information and a location for your project in the organizations tree.
    1. Select the Preparation tab.
    2. Under Due date, choose an end date and time for the assignments in this stage.
    3. Optionally, under Available Assignees, type a user name, especially if you have a large user list and you want to retrieve users fast.
    4. Under All Users, select the user you want to add to the project phase, and select Add. Repeat this for as many users as you need for the project phase.
    5. Repeat for the rest of the phases: Translation, Review and Finalisation.
  13. On the SDL Perfect Match page, add or remove files if necessary, and choose whether you want to apply Perfect Match to your translation.
  14. Select Next.
  15. On the Batch Tasks page, review the settings for the selected task sequence.
  16. Select Next.
  17. On the Summary page, select Finish.

Results

When the project is published, SDL Trados GroupShare displays the new project in the Projects view.

SDL Trados GroupShare then analyzes the permissions of the users who are members of SDL Trados GroupShare roles on the server, and makes the project files visible to the appropriate users in SDL Trados Studio. Permissions to access projects are managed from the Project Server.

Publishing existing projects

If you already created a project in SDL Trados Studio, you can publish it manually to SDL Trados GroupShare anytime.

Before you begin

  • If you want to share termbases and translation memories, they must be server-based.
  • If you want to share AutoSuggest dictionaries, they must be located on a shared public location and have an UNC path.

Procedure

  1. In SDL Trados Studio, go to the Projects view and double-click a project to open it.
  2. On the Home tab, in the GroupShare layout, select Publish Project.
  3. In the Publish Project dialog, choose a server:
    • If the server is in the list, select a server from the list.
    • If the server is not in the list, select Servers and, in the Servers dialog, select Add. In the Add SDL Server dialog, type the server address, enter your authentication details, and select OK.
  4. In the Publish Project dialog, browse a project location on the SDL Trados GroupShare server, select OK and, then, select Finish.

Results

When the project is published, SDL Trados GroupShare displays the new project in the Projects view.

SDL Trados GroupShare then analyzes the permissions of the users who are members of SDL Trados GroupShare roles on the server, and makes the project files visible to the appropriate users in SDL Trados Studio. Permissions to access projects are managed from the Project Server.