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Step 2: Assigning files to users

After publishing your project to SDL Trados GroupShare, you must delegate the translation work to specific users, so that they can start translating or reviewing the project files. Remember that you may have already assigned users to files or phases on the SDL Trados GroupShare page of the Create a New Project wizard.

Before you begin

  • Make sure that the users you want to assign tasks to are added to the SDL Trados GroupShare server. Add the missing users to the SDL Trados GroupShare server before you begin the assignment process.
  • Make sure that your SDL Trados GroupShare users are assigned roles and permissions that allow them to perform actions on the assigned files. Assign users the appropriate roles or adjust the permissions associated to their roles before you begin the assignment process.

About this task

When the allocated files reach the phase where the users are assigned to work on them, SDL Trados GroupShare automatically sends the assigned users a phase change notification email. This informs the users that they can start working on the files you assigned to them.

Procedure

  1. In SDL Trados Studio, go to the Projects view, double-click a project published on SDL Trados GroupShare to open it.
  2. In the Files view, go to the Home tab and select the GroupShare layout.
  3. Expand Assign to Users in Phase and select a phase.
  4. In the Assign Users to the [phase name] Phase dialog, select Add.
  5. In the Select Users dialog, select Show all users from the GroupShare server, and consult the list of users available on the server where the project is published.
  6. Select the user you want to assign work to and select OK.
  7. In the Assign Users to the [phase name] Phase dialog, select OK.
  8. Repeat steps 3 - 7 to add users to all the phases the document(s) will go through.