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Non-checked-in items

A non-checked-in item is a new item that has been created but not yet checked in.

The status of a new item that has been created but not yet checked in is slightly different to that of an item that has been checked in: when you create an item and check it in, the Content Manager gives it a version number of 1.0. Only then is the item fully accessible for linking, publishing, viewing, and editing purposes. Until then, only the owner can view the content (by opening or previewing the item). For other users (and the owner) the "non-checked-in" item, in workflow or otherwise, is visible in the following lists:

  • The Items List (the main dialog)
  • The Protocol Schemas
  • The Where used List
  • The Checked-Out Items List
  • The History List
  • The Started List (only for items in Workflow, and only for the owner)

Each time you save the item, a minor version number is applied, for example 0.1, 0.2, and so on. The owner of an non-checked-in item can perform all the usual actions on the item except cut/paste/copy and publish. Note also that you cannot publish newly created items in workflow from Building Blocks until they are checked-in.

Other users can only view the non-checked-in items in the lists described above; lists in the Content Manager Explorer that are used to link to other items do not show non-checked-in items because data cannot be rendered.

A "non-checked-in item" is shown as translucent in the Content Manager Explorer. To illustrate this, the following image shows three Components; a Component that has been checked-in, a Component that has been checked out, and a non-checked-in Component: