When you group E-mails in an E-mail Campaign you can choose send all Mailings in one go.
Before you begin
- To send a Mailing, you need Mailing Execution rights and Read permissions for the Outbound E-mail Folder.
- You must have tested the Mailing—Outbound E-mail always sends the last tested e-mail, therefore if you make a change and send the mail without testing the change will not be reflected in the sent e-mail.
Procedure
- Open an E-mail Campaign: in the Shortcuts view select the E-mail Campaigns node, select the E-mail Campaign in the list view and choose Open in the context menu.
- Click Send All in the toolbar to send all Mailings in the E-mail campaign.
- Specify Date and time of sending settings:
- Select Send now.
- Select Prepare the e-mails now, but send them later and click the Calendar icon to select the date and time at which you want Outbound E-mail to start sending e-mails. When you select this option, Outbound E-mail fixes the list of Contacts in the Mailings, though Contact details and personalized fields are resolved at the moment of sending therefore any changes will be reflected in the sent e-mail.
- Specify Advanced settings:
- Maximum number of e-mails to send (per Mailing)—enter the number of Contacts you want to send the Mailing to (
0 indicates unlimited).
- Only send e-mail to Contacts with all required Merge Field data—select this check box if you want the e-mail to be sent only if all Merge Fields can be resolved. For example, if you specify a Merge Field "First Name" and the Contact has not provided a first name the e-mail will not be sent to this Contact when you select this check box.
- Send in batches—fill in the Batch size, that is, the number of e-mails to send in one go. If you are not sure about this number, consult your system administrator to see how many e-mails your mail server can process at any one time. Select the Time between each batch. You can specify an interval in minutes, hours or days. For example, if you fill in 2 day(s) Outbound E-mail sends a batch of e-mails every other day starting from the date and time specified in the Prepare the e-mails now, but send them later field.
Note: Use the Send in batches settings to minimize the system load when you are sending large volumes of e-mails and you do not need to send them immediately. For example, sending a thousand e-mails at 4 AM every Sunday morning.
- Click Send all to send the Mailings in the E-mail Campaign, then click Yes to confirm.+
- When you click Send all the Mailings are sent out sequentially. Outbound E-mail indicates the Status of each Mailing:
- Sending <number> e-mails—indicates the number of e-mails currently being sent
- Skipped (Triggered Mailing)—for Triggered Mailings as these cannot be sent explicitly
- Skipped (No e-mails to send)—there were no e-mails to send as part of the Mailing
- Sent—the Mailing was sent successfully
- Aborted—the sending of the Mailing was canceled
- Failed—the sending of the Mailing was unsuccessful
- Click Close.