Completed Processes list
The Completed Processes list provides an overview of all completed Workflow Processes in Content Manager. Use it to see a historical record of work done. You can also remove items from this list.
Before you begin
Procedure
- Open Content Manager Explorer.
- Select System Administration in the navigation pane.
- Expand the Workflow Management node.
- Select Completed Processes.
A list of completed Processes is displayed in a list on the right, along with the following properties:
- Applied to
- The item to which this Process Instance is being applied. If this item is a Bundle, the Process is being applied to all the items in the Bundle as well.
- Process Definition
- The Process Definition on which the Process is based.
- Publication
- The Publication in which the Process Definition exists.
- Started on
- The timestamp of the moment at which the Process started.
- Finished on
- The timestamp of the moment at which the Process finished.
- To remove a completed Process from the list, in the Home Ribbon tab, click Delete and confirm that you want to delete the item.
The item is removed from the list, and from Content Manager.
- To find out more details about a specific Process, double-click that Process.
A new dialog opens showing the following:
- History of Activities
-
A list of the Activities of this Process. If the item has already gone through and finished a Workflow Process in the past, you see a dropdown from which you can select previous finished Workflow Processes.
The History of Activities area shows the following properties per Activity:
- <Icon>
- If the icon shows a green checkmark, the Activity has finished; if not, it has not finished yet.
- Name
- The name of the Activity, preceded by a number of indicate which step in the Process this is. (The number is useful to distinguish, say, a first review Activity from a second review Activity.)
- Owner
- The User currently performing the Activity. If this is empty, the item has been assigned, but not picked up yet.
- Assigned To
- The Group or User to whom this Activity is or was assigned.
- Approval Status
- The Approval Status of the item after this Activity has finished.
- Activity <name of Activity>
-
The properties of the currently selected Activity:
You see the following Activity Details:
- Description
- A description of what this Activity entails.
- Approval Status
- The Approval Status determines whether or not the item(s) associated with this item can be published to a specific Target Type.
- Assigned to
- The Group or User to which this Activity was assigned.
- Performer
- If the Activity has a Started or Finished state, the name of the User who is currently performing (if Started) or has most recently performed (if Finished) the Activity.
- Assigned on
- A timestamp representing the moment at which the Activity was assigned, immediately after the previous Activity finished.
- Started on
- If the Activity has a Started or Finished state, a timestamp representing the moment at which a User picked up the Activity.
- Time Spent
- If the Activity has a Finished state, the amount of time that has passed from the moment the Activity was first assigned, to the moment a User finished the Activity.
- Finished on
- If the Activity has a Finished state, a timestamp representing the moment at which a User finished the Activity.
- Previous Activity Message
- A message provided by the User who finished the previous Activity in this Workflow Process, typically intended as instructions to the current Owner.
The Related Items area shows the list of items associated with the current Activity.
If you select an item, you can do the following:
- Preview
- Preview the item in a new dialog.
- Open
- Open the item for editing in a new dialog.
- Compare
- If you also select two Activities from the History of Activities list, Compare shows you how the selected item changed between those two Activities. This button is disabled if Content Manager is not configured to save snapshots of the item you selected.