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Creating a Multimedia Schema

Multimedia Schemas define the types of binary data that a Multimedia Component can contain and metadata for the Component.

Before you begin

You must have Schema Management rights and Write permissions for the Folder in which you create the Schema to create a Schema.

You also need Workflow Management rights if you intend to associate this Schema with a Workflow Process by adding a Workflow Association.

Procedure

  1. Open Content Manager Explorer.
  2. Navigate to the Publication and Folder in which you want to create the Schema.
  3. Open the Ribbon toolbar Create tab and click New Schema.
    The New Schema window opens.
  4. On the General tab, fill in the following fields:
    FieldDescription
    NameThe name of the Multimedia Schema. Users will see this name in their list of Multimedia Schemas to select when creating a new Multimedia Component. Ensure that the name of the Multimedia Schema easily identifies its intended use. For example, "PDF or Word Document".
    DescriptionA description of this Multimedia Schema.
    Schema TypeSelect the value Multimedia Schema.
    Root element nameThe name of the root element of the Schema.
    Enable each Schema field to be made publishable when authors publish an item based on this SchemaWhen selected, enables you to individually select Schema fields to be made publishable through templateless, data-only publishing. This option does not affect template-based publishing.

    If you disable this option, the option to select individual fields disappears and thus none of the content of Components based on this Schema will be published.

    This option is selected by default.

    Enable each Schema field to be made searchable for website visitorsWhen selected, enables you to individually select Schema fields to be made searchable through templateless, data-only publishing. This option does not affect template-based publishing.

    If you disable this option, the option to select individual Schema fields disappears, and thus none of the item's content is indexed when a user publishes an item based on this Schema.

    You can select this option only if you also select the option to enable the fields for publishing. Both options are selected by default.

    A list of available Multimedia Types is displayed.
  5. To specify the allowed Multimedia Types for Multimedia Components based on this Multimedia Schema, select one or more Multimedia Types from the left pane and click Add. The selected types appear in the Allowed Multimedia Types pane on the right.
  6. To add Metadata fields to this Multimedia Schema, so that content authors can enrich the Multimedia Component with metadata, select the Metadata Design tab and select Add to add fields. In the area on the right, fill in the following fields:
    FieldDescription
    XML NameThe XML name of the field. This name can only contain letters without accents (A-Z, a-z), digits (0-9), underscores '_' and/or hyphens '-'. The first character of the XML name must be a letter or an underscore character.
    DescriptionA description of the field. Users see this description when they create a Multimedia Component. It appears as the label for the input control for this field in the Multimedia Component form.
    TypeSelect a field type for this field. Depending on the field type you select, you may need to specify further settings.
    Publish this field when you publish an item that uses this SchemaWhen selected, this field is included in the data published through templateless, data-only publishing. This option does not affect template-based publishing.

    Typically, you will want to keep this option selected, but if the Schema field is used internally only, say for workflow, or if it contains sensitive information, you may want to clear this option. With this option not selected, contents of the field are not included in any publish action.

    This option is selected by default.

    Make this field searchable for website visitorsWhen selected, this field is indexed when data published through templateless, data-only publishing, and will therefore be searchable. This option does not affect template-based publishing.

    Typically, you will want to keep this option selected, but if you do not want this content to be indexed and included in search results, clear this option. With this option not selected, contents of the field still get published (because publish option is selected), but the contents will not be queryable or searchable.

    You can select this option only if you also select the option to publish the field. Both options are selected by default.

  7. If you want to specify that a Multimedia Component based on this Multimedia Schema must enter a Workflow Process whenever a user creates such a Multimedia Component, in the Workflow tab, select a value for Associated Component Process.
  8. If you want to specify that all Multimedia Components based on this Schema must be part of a Bundle, in the Workflow tab, select When a user creates or modifies a Component based on this Schema, the Component must be in a Bundle. By selecting a value for Preferred Workflow Process for this Bundle, you can make Bundles with that Workflow Process more prominent for the user.
  9. Click Save and Close.

Results

You have created a Multimedia Schema. Content authors can now create Multimedia Components based on this Multimedia Schema to add multimedia content to the Content Manager, provided the content is of one of the types you added as an allowed Multimedia Type. You can also use this Multimedia Schema when you add a Multimedia Component Link field to a Component Schema, to restrict the types of multimedia that can be linked to.

If you created this Schema in a Blueprint Parent Publication, the Multimedia Schema is shared to all Child Publications. For more information, see BluePrinting.