You can delete an item to remove it from the Content Manager. If you delete a Folder, Structure Group, or Category you delete all items contained within it as well.
Before you begin
To delete an item, you must have delete permissions for the Folder, Structure Group or Category in which the item is stored as well as rights for that item. You cannot delete an item if:
- The item is used:
- The Component is embedded on a Page.
- The Component is used as a Component link or a Multimedia Component link in another Component or metadata field.
- The Keyword is used in a Component field or Metadata field
- The item is localized in a Child Publication
- The item is published
- The item is in Workflow
- The item is checked out
- The item is not a local item (that is, the item is a local copy or a shared item)
About this task
Note: To see if the item is used, open the item and click the
Show Where Used icon in the toolbar. For information about the Where Used functionality, see
Where used.
Procedure
- To delete an item, in the Content Management view, navigate to the Publication and Folder, Structure Group, or Category that contains the item(s) you want to delete.
- From the list view, select the item(s) you want to delete.
- Click the Delete icon on the Home tab of the Ribbon.
Note: If you selected a Keyword, your are prompted whether to delete just the Keyword or the Keyword Branch (all its child Keywords). If you just delete the Keyword, the child Keywords are moved up one level in the tree structure.
Results
The Content Manager deletes the item or items. You cannot retrieve items after you delete them. If your select multiple items for deletion, the Content Manager only deletes the items that meet the prerequisites.