Editing Schemas
When you edit a Schema changes to the Schema affect all items that use it: you remove fields or change the Schema field type data will be lost in the items that used these fields, or if you change the mandatory property the Component is invalid until it is updated.
Before you begin
You must have Schema Management rights and Write permissions for the Folder in which you create the Schema to edit a Schema.
You also need Workflow Management rights if you intend to change the Workflow Process associated with the Schema.
In a Child Blueprint Publication, the Schema must be a local item or a local copy. If a Schema is a local copy, you cannot modify the Schema type or the XML name of fields.
Procedure
- Open Content Manager Explorer.
- Navigate to the Publication and Folder in which your Schema is located.
- Select the Schema.
- Open the Ribbon toolbar Home tab and click Open.
- Edit the Schema.
- Click Save and Close.
Results
- Existing items based on the Schema are not automatically updated. For example, if you remove a field from a Component Schema, Components based on that Schema that have a value set for the removed field will continue to contain that value. The value will only be removed when the Component is opened and saved, either in the Content Manager Explorer GUI or when using the Content Porter application.
- If the Schema is edited in a Blueprint Parent Publication, the changes to the Schema have an effect in all Child Publications that use the Schema.
- The version number of the edited Schema is increased by "1.0" if the item is saved and closed. If the item is still checked-out, the version number is increased by "0.1".
- If the Schema has an associated Workflow Process Definition, any Components based on the Schema will be placed in Workflow and assigned to the User that created or edited the Component.