Finishing a Workflow Activity you have performed
When you have finished performing a Workflow Activity, indicate this by explicitly finishing the Activity. If you find that you cannot finish the Activity, you must reassign it to another User or Group.
Procedure
- On an editable webpage, start editing by clicking the pencil button in the top right corner.
- Click the Workflow area in the top right part of the screen and in the Things to do dialog that opens, select Started.
You see Activities that you started.
- Select the Activity you want to finish.
A detail screen for this Activity appears.
- Click Finish Activity.
You see a Finish ITEM dialog, where ITEM is the Activity you have finished working on.
- Under Finish Activity Message, you can enter any comment you like about the Activity you performed. If this activity is a Review Translation activity and you are rejecting, use this message to communicate with your translator.
- By default, the next Activity is assigned to the Group specified in the definition of that Activity. But if you wish, you can override to whom the next Activity gets assigned by selecting either Assign to a User (to assign the next Activity to one specific user, who is a member of the predefined Group or one of its subgroup) or Assign to a Group (to assign it to a Group that is a subgroup of the predefined Group, which means that any User in that Group can pick it up).
The option to assign the next Activity to another Group or User is not available to you if any of the following is true:
- The definition of the next Activity assigns that Activity to a specific User rather than to a Group.
- The next Activity is an Automatic Activity.
- The next Activity is defined as being assigned to whichever user is performing the current Activity.
- If finishing this Activity involves a decision (for example, to approve or reject reviewed content), select the next Activity to be performed from the Next Activity dropdown you see.
- If you want, you can change the name of the next Activity in the Title field.
- Click Done to finish this Activity.
The Activity is finished and possibly gets assigned to another Group. You see your Started Activities list again, now without the Activity you just finished. The number in your Workflow area goes down by 1.