Picking up a Workflow Activity assigned to your Group
If a Workflow Activity is assigned to your Group, a notification appears in the top right hand side of your screen. You can also see all Workflow Activities assigned to your Group in the Things to do popup, also accessible from the top right hand side of your screen. You can look at the Activity's details and decide to pick it up.
Procedure
You can pick up a Workflow Activity assigned to your Group in one of the following ways:
- Respond to a notification immediately: when a notification appears with the message ITEM was assigned to your Group, where ITEM is the name of an Activity, click Show Activity. A dialog opens with details about this Activity.
- Respond to a notification later: when a notification appears, and then disappears, with the message ITEM was assigned to you or ITEM was assigned to your Group, where ITEM is the name of an Activity, click the notifications area to see it again, then click Show Activity. A dialog opens with details about this Activity.
- Check Assigned Activities: click the Workflow area at top right and in the dialog that opens, click Assigned to see a list of all Activities assigned to you or your Group that are not yet picked up. Select an Activity to see its details.
You can now click Start Activity to take ownership and start working on the Activity.
The Activity is added to your Started list, and you see its details screen with a Finish Activity button. No other member of your Group can work on this Activity. The number in your Workflow area goes up by 1.