Documentation Center

Restructuring Keywords

You can restructure your taxonomy tree by moving, deleting, and copying and pasting Keywords.

Before you begin

  • To move or delete a Keyword, you must have Category Management rights and Delete permissions for the Category.
  • To cut and paste a Keyword, you must have Category Management rights and Write for the Category.

Procedure

  1. Open Content Manager Explorer.
  2. Expand the Publication and Categories and Keywords nodes.
  3. Select a Keyword.
  4. To cut/copy and paste a Keyword or branch, open the Ribbon toolbar Home tab and click either Cut or Copy. Then select a Keyword or Category and choose Paste.
  5. To delete a Keyword, open the Ribbon toolbar Home tab and click Delete. In the prompt that opens, do one of the following:
    • Select Keyword to delete just the selected Keyword (the child Keywords will be moved up one level in the taxonomy tree structure)
    • Select Branch to delete the selected Keyword and all its child Keywords.

Results

The Keyword or Keyword branch is moved, copied, or deleted. Note the following rules apply:
Copy and Paste
When you copy a Keyword, you create a copy of all items (Keyword branch) that are contained within it as well.
If you copied a Keyword, the item is renamed with the prefix "Copy of ... because the title of a Keyword must be unique within the Category. If the Keyword has a Key, the Key value is not copied as the value must also be unique within the Category.
Cut and Paste (moving)
You cannot cut & paste a Keyword that is a local copy or a shared item (the Keyword must be a local item—an item created in the context Publication).
Delete
If you just delete the Keyword, the child Keywords are moved up one level in the taxonomy tree structure.
  • You cannot delete a Keyword that is used in a Component field or Metadata field
  • You cannot delete a Keyword that is a local copy or a shared item (the Keyword must be a local item—an item created in the context Publication)