Workflow as embargo or workflow as collaboration
SDL Tridion Sites facilitates different approaches workflow: embargo-based, in which content is invisible to most users while it is being worked on, or collaboration-based, in which users can already look at work in progress. Which approach you choose depends on the preference within your organization.
- Workflow as embargo
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By default, SDL Tridion Sites takes an embargo-based approach to workflow: while one group of users works on content, they are the only ones able to access it (even for reading). The review of their work by another party is itself a separate step in the workflow process. Moreover, users who are not part of the workflow process at all can only see the content if it has fully completed the process.
This approach to workflow is more contained than the alternative, with changes remaining invisible to the rest of the organization until they are officially rolled out.
- Workflow as collaboration
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In the alternative approach, all users can see in-progress content, and check its status, at all times. This includes non-checked-in items (that is, items that are in their first workflow process).
This approach to workflow is collaborative. The in-progress content is not finished, but it is available to users more quickly than in the alternative setup.