Documentation Center

Checking out an item

You can check out a checked-in item for your exclusive use.

Before you begin

To check out an item, you must have rights for the item and write permissions. It is not possible to check out an item that is in Workflow, that is already checked out, or that is a shared item.

Procedure

  1. To check out an item, access the Folder or Structure Group in which the item is stored.
  2. Select the item you want to check out and in the Home tab of the Ribbon, click Check out.

Results

The item is checked out. Only the user to whom the item is checked out can edit the item.

While an item is checked out, all items that use the item do not use the checked out version. Instead, the last checked-in version is used. If an item is checked out through Workflow, the in-workflow version can be published only if it meets minimum approval status. When an item is checked out, it is not possible to perform the following actions on the item:

  • Delete
  • Cut & paste
  • Unlocalize the item if it is a local copy
  • Rollback

BluePrinting—when an item is checked out in a Parent Publication, the Child Publication shares the last checked-in version of the item.

Version number—while the item is checked out, the minor version number increases by 0.1 each time the item is edited and saved.

Workflow—if an item has an associated Workflow, the item will enter the Workflow Process the first time it is edited and saved.

Publishing—if an item is checked out through an edit action or through an explicit check-out, the current version, not the checked-out version of the item is published. If an item is checked out through a Workflow process, it can only be published if it meets minimum approval status, otherwise, the current version is published.