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Creating a Multimedia Schema

Multimedia Schemas define the types of binary data that a Multimedia Component can contain and metadata for the Component.

Before you begin

You must have Schema Management rights and Write permissions for the Folder in which you create the Schema to create a Schema.

You also need Workflow Management rights if you intend to associate this Schema with a Workflow Process by adding a Workflow Association.

Procedure

  1. Open Content Manager Explorer.
  2. Navigate to the Publication and Folder in which you want to create the Schema.
  3. Open the Ribbon toolbar Create tab and click New Schema.
    The New Schema window opens.
  4. On the General tab, fill in the following fields:
    • Name — the name of the Schema. Users will see this name in their list of Schemas to select when creating a new Multimedia Component. Ensure that the name of the Schema easily identifies its intended use. For example, "PDF or Word Document".
    • Description — a description of this Schema.
    • Schema Type — select Multimedia Schema.
    A list of available Multimedia Types is displayed.
  5. To specify the allowed Multimedia Types for Multimedia Components based on this Multimedia Schema, select one or more Multimedia Types from the left pane and click Add. The selected types appear in the Allowed Multimedia Types pane on the right.
  6. To add Metadata fields to this Multimedia Schema, so that content authors can enrich the Multimedia Component with metadata, select the Metadata Design tab and add fields.
  7. If you want to specify that a Multimedia Component based on this Schema must enter a Workflow Process whenever a user creates such a Multimedia Component, in the Workflow tab, select a value for Associated Component Process.
  8. If you want to specify that all Multimedia Components based on this Schema must be part of a Bundle, in the Workflow tab, select When a user creates or modifies a Component based on this Schema, the Component must be in a Bundle. By selecting a value for Preferred Workflow Process for this Bundle, you can make Bundles with that Workflow Process more prominent for the user.
  9. Click Save and Close.

Results

You have created a Multimedia Schema. Content authors can now create Multimedia Components based on this Multimedia Schema to add multimedia content to the Content Manager, provided the content is of one of the types you added as an allowed Multimedia Type. You can also use this Multimedia Schema when you add a Multimedia Component Link field to a Component Schema, to restrict the types of multimedia that can be linked to.

If you created this Schema in a Blueprint Parent Publication, the Multimedia Schema is shared to all Child Publications. For more information, see BluePrinting.