Review and Preview steps in an SDL TMS workflow
You can add a Review and/or a Preview step to SDL TMS workflows. This step allows translated content that has been retrieved from SDL TMS to be previewed and reviewed before being accepted. The Preview and Review steps are both optional, you can use neither of them, one of them, or both of them. The Review step only works in combination with SDL TMS 11 or higher.
When a translation job first gets sent back to SDL Web, users can preview how the translated content looks in the context of a website, review it and send it back for translation if required, without creating a new job or copying the job.
Usually, workflow steps are set up in Schemas and Structure Groups.
- Translated Content Retrieval for Review: when a translation enters this step, it is retrieved by SDL Web Translation Manager as content that needs to be reviewed. This step should be assigned to a system user that represents the SDL Web Translation Manager service in SDL TMS. Do not assign the step to standard SDL TMS users as they could be under the impression that they need to complete the step, effectively terminating the review in SDL Web.
- No review: if the item in SDL Web Translation Manager does not support review or review is not configured for item, then this step will be "Accepted" automatically by SDL Web.
- Review [SDL Web]: in this step, translated content can be amended in SDL Web Translation Manager. This step should be assigned to a system user that represents the SDL Web Translation Manager service in SDL TMS, as changes should not be made in SDL TMS at this stage (if they are, they will be lost if updates are retrieved from SDL Web).
- Accept: if the translation is accepted in SDL Web Translation Manager, this step will be "accepted" using the comment generated in SDL Web's Workflow Activity notifications.
- Reject: this step will be "rejected" if the translation is rejected in SDL Web Translation Manager. The manual step Translated Content Retrieval for Review will also be rejected during the next update cycle. This implies that there can be a delay between the SDL Web user rejecting the item and the SDL TMS user seeing the rejection. If the SDL TMS workflow has any manual steps between the Translated Content Retrieval for Review and Translate steps, the rejected item will stop. A customized implementation would be required to detect this situation and automatically reject the item again.
- No review: if an item in SDL Web Translation Manager does not support Review, or Review is not configured, this step will be automatically "accepted" by SDL Web Translation Manager. If the SDL TMS workflow contains any manual steps that need to be skipped for non-reviewable items, the step name must contain [SDL Web].