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Propose or Add a TD Entry

Users who are only allowed to propose new TD entries, and not add them immediately, use the Propose Entry button on the Tools > Term Databases > Term Database: <TD> page. Users with full permissions can simply use the Add Entry button.

A proposal is a change or addition to a current term database that does not take effect immediately. It awaits processing by someone with sufficient privilege, who approves or rejects the proposal. A new term entry may contain one or more terms—a bundle of new terms that get approved individually.

When you propose an entry, you use the mandatory Proposal Comment attribute to justify the proposal. You can also use this field to make suggestions or comments concerning the term entry or term. In a workflow, this attribute holds any discussions between workflow participants (subject matter experts, proposer, terminologists, and so on) concerning this attribute. Each new proposal gets a new proposal comment rather than an accumulation of previous comments. You can view a term's proposal comment by expanding the term or term entry's history field.

When you have full permission, you add entries by filling out the term information in the Term Database - Propose New Entry dialog and saving it. There is no intervening approval step. Users with sufficient permissions can still edit the entry to change its status or the status of terms within the entry.