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Standard roles and permissions

A role is a collection of permissions. Trados GroupShare has seven standard roles, while Trados GroupShare Cloud has six standard roles, which correspond to the most common jobs that users do. The permissions associated to roles can be changed in Trados GroupShare, but they cannot be changed in Trados GroupShare Cloud.

As administrator, you give roles to users so that they can carry out job functions in Trados GroupShare, Trados Studio and MultiTerm Server.

Standard roles in Trados GroupShare

RoleDescription
Administrator
The administrator of a Trados GroupShare organization or resource library:
  • Has all available Trados GroupShare permissions.
  • Gives default access to the Licensing and Infrastructure views.
By default, the administrator role:
  • Is a standard, built-in role assigned to the built-in System Administrator account.
  • Can be added to any other user who should have unrestricted rights in Trados GroupShare and in MultiTerm Server.
  • Can customize password complexity rules for the user accounts on the Trados GroupShare server.
  • Cannot be deleted.
  • Gives Update Project Files permission.
Power User

The power user role is typically filled by the application expert or the local administrator.

Translator
The translator role:
  • Can update TMs, but cannot create or change their structure.
  • Cannot create TMs or change their structure.
  • Change organization or user details.
External Translator
The external translator role is filled by people from outside the translation company and they:
  • Can perform the same jobs as in-house translators can.
  • Have the same permissions as in-house translators.
Guest

The guest role allows its users to have Read access to some details.

Project Manager
The project manager role is filled by users who:
  • Manage translation resources.
  • Manage projects.
  • Manage users.
MultiTerm GuestThe MultiTerm guest role:
  • Is a standard, built-in role.
  • Cannot be deleted.
  • Gives public access to MultiTerm termbases, but does not grant any rights in Trados GroupShare.

Standard roles in Trados GroupShare Cloud

The standard roles in Trados GroupShare Cloud are:
  • Administrator
  • Project Manager
  • Translator
  • External Translator
  • Reviewer
  • External Reviewer

These roles and their permissions cannot be changed. Also, in Trados GroupShare Cloud, there is no possibility to add new roles.

Standard permissions by role Trados GroupShare

The following table shows the default permissions associated to the default roles in Trados GroupShare.

Resource typePermissionAdministratorPower userProject managerTranslatorExternal TranslatorGuestMultiTerm Guest
LibraryView Library
Add Library
Edit Library
Delete Library
Link To Library
OrganizationsView Organization
Add Organization
Edit Organization
Delete Organization
Link To Organization
UsersView User
Add User
Edit User
Delete User
Application wideBackground Task Administrator
View Background Tasks
Manage Roles
View License Info
View Dashboard
View Infrastructure
Create Termbase
TM database serverView DB Server
Add DB Server
Edit DB Server
Delete DB Server
TM containerView Container
Add Container
Edit Container
Delete Container
Language resourceView Language Resource
Add Language Resource
Edit Language Resource
Delete Language Resource
FieldsView Fields
Add Fields
Edit Fields
Delete Fields
Translation memoryView TM
Add TM
Edit TM
Delete TM
Write TU
Read TU
Delete TU
Batch Edit TU
Batch Delete TU
Import TU
Export TU
Re-index TU
ProjectView Project
Add Project
Edit Project
Delete Project
Check Out My Project Files
Check Out Any Project Files
Cancel Check Out of Other Users Project Files
Add new Source Files to a Project
Add new Source Files to a Project
Assign Files
View Other Users
Change Current Phase
Change Any Phase
Generate AuditTrail report
Download AuditTrail report
Secure Project File Download
Project TemplatesAdd Project Template
View Project Template
Delete Project Template
Edit Project Template
TermbasesView Termbase
Add Termbase
Edit Termbase
Delete Termbase
Concept Level Read
Concept Level Write
Copy Entry
Merge Entry
Delete Entry
Import Entries
Export Entries
Edit Without Input Model
Change Entry Class
Batch Operations
ReportsView Report
Add Report
Edit Report
Delete Report

Standard permissions by role Trados GroupShare Cloud

The following table shows the default permissions associated to the default roles in Trados GroupShare Cloud. These roles and their permissions cannot be changed. Also, in Trados GroupShare Cloud, there is no possibility to add new roles.

Resource typePermissionAdministratorProject managerTranslator/ReviewerExternal Translator/ReviewerGS Read Only
LibraryView Library
Add Library
Edit Library
Delete Library
Link To Library
OrganizationView Organization
Add Organization
Edit Organization
Delete Organization
Link To Organization
UserView User
Add User
Edit User
Delete User
Application wideBackground Task Administrator
View Background Tasks
Manage Roles
View License Info
View Infrastructure
TM database serverView DB Server
Add DB Server
Edit DB Server
Delete DB Server
TM containerView Container
Add Container
Edit Container
Delete Container
Language resourceView Language Resource
Add Language Resource
Edit Language Resource
Delete Language Resource
FieldView Fields
Add Fields
Edit Fields
Delete Fields
Translation memoryView TM
Add TM
Edit TM
Delete TM
Translation unitWrite TU
Read TU
Delete TU
Batch Edit TU
Batch Delete TU
Import TU
Export TU
Re-index TU
ProjectView Project
Add Project
Edit Project
Delete Project
Check Out My Project Files
Check Out Any Project Files
Add new Source Files to a Project
Assign Files
View Other Users
View All Files
Change Current Phase
Change Any Phase
TermbaseAdd Termbase