Working with project packages
As a project manager, you can hand off work to team members who do not have access to Trados GroupShare by exporting project files as .SDLPPX packages.
After creating the package, you can send it by email, upload on an FTP server, or use any other method that you prefer to send it to the team member who will work on the project files. Packages enable you to send all project information with the project files in a coherent structure. Sending one package instead of multiple files or multiple emails enables you to keep translation work organized and increase your efficiency.
Your team members can work with Trados GroupShare packages offline, in one of the following workflows:
- Upload project packages to Trados Studio, and translate or review files in the Editor view. This workflow is useful for team members who cannot connect to a Trados GroupShare server from Trados Studio, or who do not have access to the internet.
- Upload offline cloud packages to a third-party CAT tool that supports .SDLPPX packages.
You can work with two types of project packages in Trados GroupShare:
Project packages
These are the packages that you export from Trados GroupShare to send to your team members. A Trados GroupShare package is an .SDLPPX compressed folder that contains:
- The project settings.
- The selected project files for translation or review. These are bilingual .SDLXLIFF files that contain the source and target segments with any translation status: Not Translated, Draft or Translated.
- Any reference files available for the Trados GroupShare project. Project reference files are included in the package only if you export all the files in the project instead of selecting the files individually.
- Any translation memories (TMs) available for the project. The TMs that go with the package only include the translation units (TUs) coming from the confirmed segments in the project files. Any other TUs in the project TMs are excluded when Trados GroupShare generates the package. This ensures that third-party translators and reviewers do not have access to additional TUs in your TMs. If you do want to send the entire TMs and not only the relevant TUs, export the TMs separately, and email them along with the .SDLPPX package. To export a TM, go to the Resources view > Translation Memories, select the TM and click Export > Translation Memory > [source - target language].
Return packages
A return package is an .SDLRPX compressed folder that team members create outside Trados GroupShare to send back completed work. Return packages can only be created for files that were initially in an .SDLPPX project package.
.SDLRPX packages contain the translated or reviewed project files along with the project settings and resource included in the original package.
Exporting project packages
- you are in a role that includes one of the following permissions: Check Out My Project Files or Check Out Any Project Files. To export files from secure projects, you also need Secure Project File Download permission.
- the files you want to include in the package are not checked out or finalized
- the files you want to include in the package are in the same project phase
- Go to the Projects view, and click on the project for which you want to create a package.
- Choose whether you want to include all the project files or only specific files:
- To include all the files available in the project, click Available actions for all files > Export Project Package. This option also adds any reference files available for the project.
- To include only specific project files, select the files that you want to add, and click Available actions for all files > Export Project Package for x project files.
Trados GroupShare notifies of the status package in theTrados GroupShare right-hand side of the screen. When the package is ready, you can you can access it from your browser's Downloads location. By default this is: \Users\<username>\Downloads.
The language files selected for export are automatically checked out to mark them as exported. The files will be checked back in when you import the files from the return package.
The TMs that go with the package only include the translation units (TUs) coming from the confirmed segments in the project files.
Package Due DateWhen opening the package in Trados Studio, the package shows the earliest due date of any included assignment. If none of the included project files specify a due date, the project's due date (if any), is displayed instead.
- "Opening project packages and return packages" topic
- "Creating return packages" topic
Importing return packages
Prerequisite: Make sure that you are in a role that includes one of the following permissions: Check Out My Project Files or Check Out Any Project Files.
When you receive completed work in an .SDLRPX package, you can import it into Trados GroupShare to update your project with the modified files.
The project translation memories are not updated with the TUs available in the returned project files. This is because you may want to review the translations before committing these TUs to your TMs. After reviewing the translations, you can add these TUs to the project TMs when you finalize the project files.
- Go to the Projects view, and open the project into which you want to import the return package.
- Click Import Package and select your .SDLRPX package. Trados GroupShare notifies you when the project has been updated with the files available in the return package. When the package is imported, the files contained in the return package are automatically checked in.
- Open the project files in the Online Editor and check that the project files have been updated with the changes available in the return package.
Background tasks
- To view the import/export background tasks, make sure that you are in a role that includes the View Background Tasks permission.
- To download the exported package from the background task item, make sure you are logged in as the user who started the package export.
Trados GroupShare performs all project package exports and imports in the background. These actions are recorded and the export packages are stored so that you can retrieve the generated packages at any time.
- Project Package Export
- Project Package Import