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Creating cloud projects from Trados Studio

You might prefer creating cloud projects from Trados Studio when you plan to start translating or reviewing in Trados Studio's Editor view right away and you want to use a simpler workflow.

Required permissions

You can create cloud projects from Trados Studio if you have a cloud account with:
  • Administrator, Project Manager or Lead Project Manager role
  • Project Management service
Depending on your user role, you have different rights when creating a cloud project from Trados Studio or from a browser:
ActionAdministratorProject ManagerLead Project Manager
Create new customerYes signNo signNo sign
Create new file type configurationYes signYes signYes sign
Create new translation engineYes signYes signYes sign
Create new pricing modelYes signNo signNo sign
Create new workflowYes signYes signYes sign
To create cloud projects from Trados Studio:
  1. Select New Project > New Cloud Project or press Ctrl+Alt+N. Trados Studio displays the Create New Cloud Project on the General page.
  2. Enter a name for your project. The maximum length for project names is 50 characters.
  3. Select a date and time by which the project must be completed.
  4. In the Location field, select the folder in your cloud account where you want to store the project. If you are logged in with an Administrator account, you can also click New Customer to create a new location in your cloud account. After creating your new location, click Refresh next to the Project Template field in the Create a new cloud project wizard to display the new template in Trados Studio.

    Cloud projects are always linked to a customer. Each customer has a dedicated folder created automatically when you add a new customer to your account. This means that the workspace in your account is organized based on your customer folders.

  5. Optionally, select a template available in the location that you have specified for your project above.
  6. From the File Type Configuration list, select an existing configuration available in the selected location. If you are logged in with an Administrator account, you cal also click New File Type Configuration to go to your cloud account and create a custom file type configuration for your project. Custom configurations enables you to specify exactly the type of files that can be processed as translatable files, and the type of text that can be extracted from the files.
  7. Add the project files. Click Add Files to add individual files. To add a set of files, drag a folder or an archive. For *.sdlxliff files, the source and target languages are automatically detected when the files are added.
  8. In the Usage column, specify which files are Translatable and which ones should be used as Reference only. Trados Studio automatically identifies the files as Translatable or Reference, according to specifications of your selected file type configuration.
  9. Specify one Source Language and one or more Target Languages for your project. The language fields are pre-populated with the default languages specified under File > Options > Editor > Languages.
  10. In the Description box, enter some relevant details about your project. The maximum description length is 200 characters.
  11. Click Next to go to the Translation Resources page and select a translation engine to use for your project. Cloud translation engines include translation memories, termbases and Neural Machine Translation.
  12. Select an existing translation engine available in your cloud account. If you are logged in with an Administrator account, you can also click New Translation Engine to go open your account in a browser where you can create a new engine.

    After selecting a translation engine, the Language Processing Rules, Languages and Resources fields are automatically populated with the details available for your engine. The resources available in the selected translation engine are not editable. Translators and reviewers working on the project files can add additional, local translation resources from the Project Settings once they download the project in Trados Studio.

  13. Click Next. If you are logged in with an account that has an active Trados Enterprise subscription, the wizard displays the Pricing Models page. Here you can select an existing pricing model from your cloud account. If you are logged in with an Administrator or Lead Project Manager you can also click + New Pricing model to go to your cloud account and add a new one. Pricing models determine price estimates for each project language and calculate additional costs.

    For more information, see "Pricing models" in the RWS Language Cloud Translation Management documentation.

  14. Click Next. If you are logged in with an account that has an active Trados Enterprise or Trados Team subscription, the wizard displays the Workflows page. Here you can select an existing project workflow from your cloud account. If you are logged in with an Administrator or Lead Project Manager you can also click + New Workflow to go to your cloud account and add a new one.

    Workflows control which cloud project tasks are executed in which order, and specify the users, groups or vendors assigned for each task. Once you select a workflow, you can check the tasks available for the workflow but you cannot edit it to include tasks or assign users. To change workflow configurations, go to your cloud account and update workflows from the Resources tab. For more information, see "Workflows" in the RWS Language Cloud Translation Management documentation or Trados Team documentation documentation.

  15. Click Next to go to the Summary page of the wizard and consult the project details.
  16. Select Finish to create and start the new cloud project. Trados Studio uploads the project to your cloud account and starts preparing the project files. The Notifications tab shows a We are preparing your cloud project message in, on the right-hand side of the screen.

Monitor project preparation

The processing of cloud project files is handled in the cloud. This frees all Trados Studio resources for any local projects you might be working on in parallel.

Newly created cloud project are available in Trados Studio only after the cloud has finished pre-processing the files. To monitor project preparation from Trados Studio:

  1. In the Notifications tab, go to the We are preparing your cloud project message displayed after you have finished creating the new cloud project.
  2. Click Open in Language Cloud in this notification to check the project preparation in the Stages tab.
  3. Click Refresh in the Stages tab to update the project status and check that the files have been pre-processed and have reached the first Translation, Linguistic Review or Implement Customer Review task in the workflow. With a Trados Studio's cloud capabilities subscription, the only manual task in the workflow is the Translation task.

You can now go to the Projects list and open the project files in the Files view. Users assigned to work on the files can start translating or reviewing either in the Online Editor or in Trados Studio's Editor view.

For more information, see Opening cloud projects.

New project notifications

As soon as the new cloud project is created from Trados Studio, all the users in the Trados Enterprise or Trados Team account assigned to work on the fist task in the project receive a notification email. This informs them that the project has been created and that the project files are now ready for them to start working on.

Exceeded project path notification

If a cloud project cannot be created because the path of any of its files would exceed the Windows path length limit, Trados Studio notifies you to change the current download location for cloud projects.

Important: Make sure to create the project again after specifying a shorter project path or shorter names for the project files. Invalid projects are not automatically saved and recreated after choosing a valid location.