Step 1c: Updating an existing project
Upload new translatable and reference files to existing projects. This is useful for situations when you receive updated project files from your customer, or additional files that were missed from the initial drop.
Pre-requisites
Only users with Update Project Files permission can add or cancel files for an existing project. As an Administrator make sure to add this permissions to relevant users. For more information, see .
Add new source files
Add new single files, multiple files, or .ZIP files. When you create a project from a .ZIP file, Trados GroupShare automatically identifies all the translatable files from the root folder and from any subfolders available in the archive. If you add files that have already been added to a project, the files will be ignored.
If your .ZIP archive also contains reference files or PerfectMatch files, make sure to use the structure and file naming described in the Required folder hierarchy and naming for .ZIP archives. This hierarchy enables Trados GroupShare to map your source files to the corresponding PerfectMatch files.
- Go to the Projects view > All projects tab, and select the project that you want to update.
- Click on the Update Project drop-down menu and select Add Files.
- Select Add project files if you want new source files for your projects, or select Add reference files.
- In the Add Project Files window, browse for or drag-and-drop your new source files.
- Select Finish.
Update files
- Go to the Projects view, All projects tab, and select the project that you want to update.
- Click on the Update Project drop-down menu and select Update Files. Optionally, you can first select the individual project files which you want to update. Otherwise, Trados GroupShare will automatically map the corresponding original files name and relative project path, based on their file names.
- Select Update project files if you want to update source files for your projects, or select Update reference files if you are updating any reference files in the project.
- In the Update project files window, browse for or drag-and-drop the updated files.
If you are uploading a .ZIP archive which also contains reference files or PerfectMatch files, make sure to use the structure and file naming described in the Required folder hierarchy and naming for .ZIP archives. This hierarchy enableTrados GroupShare to map your source files to the corresponding PerfectMatch files.
- Click Finish.
Canceling files
If you added a file to a project that doesn't need to be translated anymore, you can cancel the file. Remember that this operation is irreversible.
- Go to the Projects view, All projects tab, and select the project that you want to cancel.
- Click on the Update Project drop-down menu, and select Cancel files.
After you confirm the action, the file will be marked as canceled in the files list.
After you cancel a file, any actions that could be performed on regular files are disabled. (Phase change, External/Online check-out, Change assignment/File planning, Triggering a PTA report, Finalization)
Analyze files reports for project updates
If you need to check how each file that you are adding or updating is impacting your project, reports will be generated automatically for each individual project operation. Compare the results against the statistics for the current project or for the initial project.
To view full and individual reports, go to the Report view for your project, select the Analyze Files reports and a target language, then choose from the available Analyze Files reports:
- Initial project creation report, which is generated automatically when the project is created.
- Full report, which contains information on all the files in the project, including any mid-project add/update file changes.
- Add project file operation/Update project file operation. This will generate a report based on the files added/updated after the initial project creation.
Limitation
Projects generated from Trados Studio and corrupted GroupShare projects do not include an Analysis report. Because of this, Trados GroupShare cannot generate Full reports for such projects. The reports will be generated automatically for individual Add/Update project operations.