When project managers move project files to a phase in Trados GroupShare, the users who are assigned to that phase receive automatic notification emails. The notification emails inform users of the tasks they must work on and of the due date. Another possibility is to perform translation or review work in Online Editor.
Before you begin
After assignments are completed, users must check in their translation or review tasks performed in Trados Studio, and must move them to the next file phase from the same Trados Studio.
Make sure that the users who check in their assignments have the correct permissions to change the file phases, namely Change Current Phase and Change Any Phase. Assign users the appropriate roles or adjust the permissions associated to their roles before users reach this project step.
Procedure
- Click the link in the notification email to open your Trados GroupShare assigned files in Trados Studio.
- In Trados Studio, in the Files view, select the file you want to check out.
Important: You cannot check out from Online Editor files which are already checked out in Trados Studio. Wait until the file is checked in from Trados Studio before you check-it out (open) in Online Editor.
- On the Home tab, select Check out.
- On the Home tab, select one of the following: Open for Translation, Open for Review, Open for Sign-Off, depending on your assigned tasks and project phase.
- Start working on the file.
All the segments which were pre-translated based on similar, previously translated projects (namely, based on the PerfectMatch functionality), are displayed as locked and signed-off. You can still edit them, if needed.
- When finished, in the Files view, select the file you want to check in.
- On the Home tab, select Check in.
- Expand Change Phase and select the next phase the document should go to.
Note: If there are users already assigned to work on the file in the new phase, Trados GroupShare sends these users a phase change notification email and updates the information in the Current Phase column of Trados GroupShare.