When project managers move project files to a phase in Trados GroupShare, the users who are assigned to that phase receive automatic notification emails. The notification emails inform users of the tasks they must work on and of the due date. The assigned users can start working on their translation or review tasks in Online Editor. Another possibility is to work on your translations or reviews in Trados Studio.
Procedure
- Do one of the following:
- Click the file-name link in the notification email to open your Trados GroupShare assigned documents in Online Editor.
- Log in to Trados GroupShare, go to Dashboard, and, under Your Tasks, select
near the assignment you want to work on.
- Log in to Trados GroupShare, go to Projects, select the project where the assignment is stored, select the checkbox next to the file you want to work on, and then expand the Open in Editor list. Choose Basic or Advanced.
Important: You cannot check out from Online Editor files which are already checked out in Trados Studio. Wait until the file is checked in from Trados Studio before you check-it out (open it) in Online Editor.
The file automatically opens in Online Editor and is ready for editing.
- Edit the file in Online Editor.
- When finished, on the right-hand side corner of the toolbar, select Check-in file.
Important: You can use the Force check-in button if you are assigned one of the following roles: Project Manager, Power User or Administrator. The Force check-in option is available from Trados GroupShare, when you open the project and select the file which is checked out in Online Editor.
- In the Check In dialog, do one of the following:
- If you are the only or last user to edit the file, enter a comment and, under Change Phase to, select the next phase the file advances to. If you still have work to do, do not change the file phase. Select Check-in. All your changes are now saved.
- If there are still other people working on the same file as you, enter a comment, if necessary. You cannot change the file phase at this point. The last user who checks in their changes can change the file phase. All your changes are now saved.