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Making the Reason field optional

When creating a suggestion in either Review Space or Draft Space, the Reason field is by default required. You can, however, configure Collective Spaces so that the field is optional.

To make the Reason field optional, complete both of the following tasks:

  • Ensure that the annotationsuggestionreason element is present in the Collective Spaces properties with the required attribute set to no, as illustrated in the following example:
    <commonsettings>
      <annotationsuggestionreason required ="no"/>
    </commonsettings>

    By default, the property is not included in the configuration, so you will need to add it.

    To edit the code in Organize Space, go to Settings > XML Settings > Collective Spaces.

  • Ensure that the CHECKANNOTATIONTEXTONSUGGESTION plug-in is either commented out or deleted from the IWriteMetadataPlugin.

    If you do only first task and leave the plug-in active, the Reason field will appear to be optional; however, the user will receive an error if they try to save a suggestion without entering a reason.

    To edit the code in Organize Space, go to Settings > XML Settings > Write Plug-ins.