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Adding a topic template

You can add a topic template to the Content Manager repository for users to apply when creating topics.

Before you begin

  • You must be a member of the system administration user group.
  • You must have permission to edit and store objects in the Content Manager repository.

Procedure

  1. Sign in to Organize Space.
  2. Add a topic template to the list of topic types:
    1. On the top tab level, select the Settings tab.
    2. On the second tab level, select the System tab.
    3. On the third tab level, select the Lists of Values tab.
    4. From the List of Values dropdown, select Topic type.
      A list of topic types appears.
    5. Select Add new.
      The Add new value to "Topic Type" dialog opens.
    6. Add the name of the template in the Name field.
      For example, if adding the DITA specialize Learning Plan template, enter "Learning Plan".
    7. Optionally, add a Description which explains the proper use of the template.
    8. Click OK.
  3. Create the topic template:
    1. On the top tab level, select the Content tab.
    2. On the second tab level, select the Structure Content tab.
    3. In the folder tree, go to System > Editor template > Topics.
    4. Select Add new > Topic at top right.
      The Add new topic dialog opens.
    5. On the left, under Topics, select the item Topic
    6. On the right, fill in the name of your template in the Title field.
    7. Click Next.
    8. Click Next in the Add Topic Document Version window.
    9. Click Browse next to the File field in the Add Topic Document Language window.
    10. Select the template file to add.
  4. Release the template so users can select it.
    1. In Organize Space, select the Content tab, then the Structure Content subtab.
    2. In the folder tree, go to System > Editor template > Topics.
    3. Select the item that is the template that you added previously.
    4. Open the Properties panel on the right.
    5. In the Workflow area, select Released from the Status dropdown list.
    6. Select Save to apply your changes.