Documentation Center

Adding publications to the Publication Hub

In the Publication Hub, you can add publications and assign work to various individuals, ensuring that everyone knows what work is expected of them and when the work must be completed.

Before you begin

This task requires that you have privileges for project administration or system administration.

Procedure

  1. In Organize Space, select the Publication Hub tab.
  2. Check that the publication version you plan to add does not already exist in the Publication Hub.
    This check is important because each publication version can exist only once in the Publication Hub. To ensure you see all that you have permissions to see, we recommend that you do the following:
    • Switch to the All in Hub tab, if needed.
    • Remove any filters that might hide the publication from view.
  3. Click the Add publication to Hub button.
    A wizard appears to guide you through the steps.
  4. Step 1 - Define general properties.
    1. Browse to the folder that contains the publication that you want to add to the Hub.
    2. Select the publication in the list and click Select.
    3. Optionally, add one or both of the following due dates:
      REVIEW DUE DATE

      The date by which all assignments must be reviewed and marked as Done.

      DUE DATE
      The date when the overall publication version is due.
    4. Click Next.
  5. Step 2 - Add assignees.
    1. Select one or more users or user groups as assignees to the publication.
      • You can select only those users who have permission to view the publication.
      • To ensure that you have easy access to the publications you add to the Hub, the system automatically adds you as one of the assignees. You can, however, remove yourself from the assignee list.
    2. Click Next.
  6. Step 3 - Review and save.
    1. Review the information.
    2. When done, click Save.

Results

Upon successfully saving publication version, you'll be taken directly to it in the Hub. While work proceeds on the project, you can continue using the Publication Hub to monitor work at a high level and check that assignments are being processed in a timely manner.