Documentation Center

Baseline tab in Publication Manager

The Baseline tab contains a list of all of the objects included in the open publication and provides detailed information about the objects.

The Baseline tab controls
The Baseline tab provides:
  • A table providing information about each item (map, topic, image, resource) used by the publication.

    Use this to quickly identify any references that cannot be resolved, and any objects that have not yet been selected.

  • A Locate button which will bring you to the position of the object in the publication tree
  • An AutoComplete tool. You can use this to select a version for each item.
  • The option to Freeze the baseline.

    Note that all of the contents must be released before you can freeze the baseline.

    After you freeze a baseline, no additional changes can be made to the contents of the publication.

  • Clean Up will help you to remove all objects from the baseline that aren't used in the publication anymore.
  • When you want to have this overview on a piece of paper you can always use the Print option listed.
The Baseline list view
The Baseline list view provides information about each object that is referenced in your publication. This view may be customized and may differ from the default view described below.
The following icons in the Baseline list view provide information about the object type.
IconDescription
a Map or Bookmap
a Topic
an Image
a Library Topic (i.e. resource for reused content or variables)
Other (Word, PDF, ...)
The following icons in the Baseline list view provide information whether the object is checked out.
IconDescription
You cannot modify the object. You must check out the object first.
The object is checked out by you.
The object is checked out by another user.
You will find the icons from the object types back in this pane. Next to that icons that provide information about if the object in the baseline view are shown.
IconDescription
Indicates that the object is not available.
Indicates that the object is released.
The default Baseline list view includes the following columns:
ColumnDescription
Type (no label)The type of Content Manager object, as shown by its icon
Checkout status (no label)The checkout status of the object, as shown by its icon
TitleThe title of the object
VersionThe version of the object that was selected to be published
NewerIf there is a newer version of the object available:
  • Yes if there is a newer version that is not selected for the publication.
  • No if the latest is being used in the publication.
UsedIf the object is still used in this publication. No indicates that it was removed and will no longer be published as part of the document.
StatusThe status of the selected version
ChangesAdded value when creating the object
Checked out byName of the user who has the version checked out and currently owns the lock. This only reflects the checkout status of the version used in the Publication.
Last modified byName of the user who last modifed the latest version
Date modifiedDate on which the last modification to the latest version of the item was made. This is not the version selected for the Publication if Newer has the value Yes
Topic typeInformation about the type of topic, for example, Concept
Map typeInformation about the type of map, for example, Bookmap
Library topic typeInformation about the type of library topic, for example, Concept
Image typeInformation about the type of image, for example, Diagram
FormatThe format of the item, for example, JPG for an image or XML for a topic
DescriptionThe description that was added when the object was created
CommentsText that was added when the object was created
In FolderThe location of the object in the repository