Documentation Center

Managing assignments in the Publication Hub

In the Publication Hub, you can monitor work at a high level and check that assignments are being processed in a timely manner. With the required privileges, you can add, remove or modify assignments.

Before you begin

This task requires that you have privileges for project administration or system administration.

Procedure

  1. In Organize Space, select the Publication Hub tab.
  2. Switch to the All in Hub tab.
  3. Locate and select the publication version you want to manage.
    The following details can help you evaluate the current status of work:
    PUBLICATION
    The name of the publication with a link to its location in the repository.
    VERSION
    The version of the publication that is the focus of each entry (row) in the Hub.
    PROGRESS
    The high-level status of work on the publication version. The icon shows how many assignments have been completed out of the total number of assignments.
    STATE
    The overall status of the publication version, which can be one of the following:
    • Ongoing indicates that work on the publication version is still in progress.
    • Closed indicates that work on the publication version has been satisfactorily completed.
    REVIEW DUE DATE

    The date by which all assignments must be reviewed and marked as Done.

    DUE DATE
    The date when the overall publication version is due.
    DESCRIPTION
    A general description of the publication version and instructions for assignees.
  4. Open the Assignments () panel on the right side of the page.
  5. Click the Go to details button. The Assignments page provides additional details, including the date each assignment was completed and comments left by the assignee when they marked their work as Done.
  6. Do the following, as needed:
    • Add new assignees to the publication version with the Add assignees button at the top of the page.
    • Select assignments from the list, and then use the following toolbar options:
      ActionDescription
      Reset to Pending

      Reset the work status to Pending for one or more selected assignees.

      Any existing comments will be lost and all selected assignees will need to complete their work again.

      Remove assignee

      Remove a single assignee from the publication version. The assignee's work will no longer be required on this publication version.

      If they had already marked their work as Done and left a comment at that time, this information will be lost.