Documentation Center

Publication Hub tab

The Publication Hub in Organize Space tab is available to authorized users. The Publication Hub in Organize Space is a central place for teams to access a publication that is in development and for individual members to access specific assignments for work on that publication.

What can I do in the Publication Hub?

How you use the Publication Hub will vary depending on your specific responsibilities in relation to any given deliverable. One of the most common tasks that users perform is to complete specific work that is assigned to you, such as authoring new content in Draft Space or reviewing some draft content in Review Space.

If you have privileges for project administration or system administration, you can perform the following tasks:
  • add publications and assign work to various individuals, ensuring that everyone knows what work is expected of them and when the work must be completed.
  • monitor work at a high level and check that assignments are being processed in a timely manner.
  • evaluate the state of work in a publication version and decide when that work is complete.

User interface overview

Publication Hub is available as a primary tab in the Organize Space user interface. The following screen capture illustrates the general layout of the Publication Hub page:

The numbered icons in the screen capture highlight the following key features of this view:

  1. The two tabs provide two ways to view publication version:
    My Assignments
    The My Assignments tab shows only the publications that you have been added to as an assignee.
    All in Hub
    The All in Hub tab shows all of publication versions that have been added to the Publication Hub.

    The information that appears on the two tabs is mostly the same outside of some differences in the columns that appear. For more about the information shown in the columns, refer to the "List details" section of this topic.

  2. The filters, together with the sort and column configuration options, enable you to refine the displayed data according to your current needs. From the Filters list, select the filters that you want to use and then select values for the individual filters.
  3. The (Hub settings) button enables you to define which states appear by default in the Hub. These settings remain in effect for future sessions (until you change it). You can show only ongoing or only closed publication versions by default, or you can show all publication versions regardless of their state.
  4. The Add publication to Hub appears if only you have the required privileges for managing publication versions.
  5. In the Insights area, you can view additional details for the selected publication version. For more information, refer to the "Insights area" section of this topic.

Publication list details

The following list describes the details that are shown main list area of the Hub page:
PUBLICATION
The name of the publication with a link to its location in the repository.
VERSION
The version of the publication that is the focus of each entry (row) in the Hub.
PROGRESS
The high-level status of work on the publication version. The icon shows how many assignments have been completed out of the total number of assignments.
STATE
The overall status of the publication version, which can be one of the following:
  • Ongoing indicates that work on the publication version is still in progress.
  • Closed indicates that work on the publication version has been satisfactorily completed.
MY WORK
The status of your own work on the publication version, which can be one of the following:
  • Pending indicates that your assigned work on the publication version is not yet done.
  • Done indicates that your assigned work on the publication version is done.

    If needed, you can return the item to Pending and continue your work.

REVIEW DUE DATE

The date by which all assignments must be reviewed and marked as Done.

DUE DATE
The date when the overall publication version is due.
DESCRIPTION
A general description of the publication version and instructions for assignees.

Toolbar options

The buttons that appear in the toolbar depend on whether you have one or more items selected.

ActionDescription
Mark as Done

When you have completed your assignment, use this option to indicate that you have finished your work and change the work status to Done.

You can change your work status only while the publication version is Ongoing.

Return to Pending

If you previously marked your assignment as done but you now want to resume work, use this option to change the work status back to Pending.

You can change your work status only while the publication version is Ongoing.

Open in Draft Space

If your assignment involves authoring or editing content, use this option to open the publication version in Draft Space.

Open in Review Space

If your assignment involves reviewing content, use this option to open the publication version for in Review Space.

Move to Closed

When all work on the publication version has been satisfactorily completed, use this option to move the publication version to a Closed state. It is not necessary for all assignments to have a Done status.

Return to Ongoing

If the publication version is in a Closed state, you can use this option to move the state back to Ongoing and then continue work.

Remove from Hub

If the publication version is no longer needed, you can use this option to remove it from the Hub.

This action removes all related information, such as remarks left by assignees. The publication version itself is unaffected.

Click the (Refresh) button to show the latest data.

Properties

The Properties () panel provides general information on a selected publication version, including several details that are not visible in the list view. In particular, the description field may include guidance on what assignees are expected to do to complete their work.

If the state of the publication version is still ongoing and you have the required privileges, you can update the Review Due Date, Due Date and Description.

Assignments

The Assignments () panel provides a list of assignees along with the status of each assignee's work.

Clicking the Go to details button displays more information on the assignments. The Assignments page provides additional details, including the date each assignment was completed and comments left by the assignee when they marked their work as Done.

If you have the required privileges (project administration or system administration), publication versions, you can perform the following tasks:
  • Add new assignees to the publication version with the Add assignees button at the top of the page.
  • Select assignments from the list, and then use the following toolbar options:
    ActionDescription
    Reset to Pending

    Reset the work status to Pending for one or more selected assignees.

    Any existing comments will be lost and all selected assignees will need to complete their work again.

    Remove assignee

    Remove a single assignee from the publication version. The assignee's work will no longer be required on this publication version.

    If they had already marked their work as Done and left a comment at that time, this information will be lost.