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User Role

For the workflow, each user is part of a group, and that group has specific responsibilities and permissions relative to content lifecycle. The group and its prerogatives is the User Role.

The workflow defines roles users can be assigned to. An essential element of this definition is the list of actions the users assigned to this role are entitled to, such as viewing or editing content when this content has a specific status, or changing the content status from one value to another.

For example, if the documentation manager is the only user who can validate content, then that user could be assigned to a Doc. Mngr user role which would induce, among other things, an access to To be validated versions. That user role would also be the only one entitled to change a To be validated status into an Validated or Released status.