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Finishing a workflow activity (Classic UI)

When you have finished performing an activity, indicate this by explicitly finishing the activity.

About this task

Be sure to finish an activity only when you are completely done with all the items associated with that activity. If you find that you cannot finish the activity, you must reassign it to another user or group.

Procedure

  1. Click the Things to do area in the top right part of the screen. In the Things to do dialog that opens, select Started.
    You see Activities that you started.
  2. Select an activity.
    A detail screen for this activity appears.
  3. Click Finish Activity.
    You see a Finish ITEM dialog, where ITEM is the activity you have finished working on.
  4. Under Finish Activity Message, enter a comment to describe your actions or to provide additional information that might be relevant for the next step. For example, if the activity was for reviewing content, you could leave notes regarding the review.
  5. Depending on the type of activity you are finishing, there may be a "next activity," that is, another activity that will be created once you finish this one. In some cases, this is completely automatic and requires no input from you, but in other cases, you may have the following additional options:
    • Selecting the next activity —You may be requested to select the next activity to be performed. For example, finishing the activity could involve a decision, such as to approve or reject reviewed content, and this determines the next activity that you choose.
    • Changing the activity title — You may be allowed to edit the Title text of the activity. This is the name of the activity as it will appear to users.
    • Selecting the assignee — You may be allowed to select the user or group who will be assigned to the next activity. The default assignee is set in the activity definition, and in some cases, you cannot override this assignment. For example, the activity definition indicates that a specific user is the assignee.
  6. Click Done to finish this activity.

Results

The activity is finished and possibly gets assigned to another group. You see your Started Activities list again, now without the activity you just finished.