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Managing workflow approval statuses

You can add, modify and remove approval statuses used within Content Manager workflow. Approval Statuses are system-wide and can be used in any Process Definition.

Before you begin

You must have System Administrator privileges or Workflow Management rights to view and manage Approval Status values.

Procedure

  1. Access the Content Manager Explorer website.
  2. Administration > Workflow Management > Open Approval Status List.
    A dialog opens that displays the Approval Status values available in Content Manager.
  3. From the list of statuses, you can do the following:
    OptionDescription
    Add a new statusSelect Add. In the popup dialog, type the name of the new status and then select OK.
    Change the name of a statusSelect the status and select Edit. In the popup dialog, change the value and then click OK.
    Delete a statusSelect the status and select Remove. The Approval Status is removed from the list. Note that the change is not yet final.
    Move a status in the listSelect the status you want to move. Use the Move up or Move down button to move it in the list.
    Note that none of the preceding changes are final until you complete the next step.
  4. Select OK to commit all of your changes.
    All changes are now final in Content Manager.