Documentation Center

Search in Content Manager Explorer

Search for Content Manager items by entering search input. Your search input can contain words that occur in the items; operators; or a Content Manager URI (a unique identifier for a Content Manager item). You can also specify where to search, in which time period to search, how many results to return, and so on.

Searchable item types

You can search the Content Manager for the following types of items.

  • Pages
  • Components
  • Multimedia Components
  • Schemas
  • Component Templates
  • Page Templates
  • Template Building Blocks
  • Folders
  • Structure Groups
  • Categories
  • Keywords
  • Virtual Folders
  • Bundles
  • Target Groups

Basic search

You can use Content Manager Explorer's basic search feature to quickly search Content Manager for a word of phrase.

In the top right area of the Content Manager Explorer screen, fill in a word or phrase in the input box that reads "Enter a Keyword or URI" and click the magnifying glass to execute the search. To search in a specific location (and in its subcontainers), you can select a search location from the dropdown to the left of the input box.

The search runs and shows results in the area below. Note the following:
  • By default, no more than 100 results are shown; if you configured a different result size in your Advanced Search options, no more results than the amount you configured are shown.
  • Instead of a simple phrase, you can add wildcards and operators to your search input, or enter a Content Manager URI, that is, a unique identifier of an item.
  • By default, search searches in the node that is currently displayed in the content area below, and in all of its subnodes. You can pick a number of different locations from the dropdown location to the left of the input box, or select any location in the Advanced search area. Note, however, that if you search across all Publications (the value All Publications in the dropdown), shared items are not included in the search results.
  • If you perform a search in a location that contains Bundles or Search Folders, search ignores the items in those Bundles or Search Folders (unless the actual items themselves are also present in the search location).

Advanced search

Advanced search allows you to define more specific search criteria to narrow or expand your search. To perform an advanced search, click the expand button (arrowhead) next to the search input box:

In the Advanced search that is displayed, you see the most common advanced search options. You can click Show more search options in this area to see the full range of advanced search options.

The following table describes the the options that are available in the fully expanded Advanced search area. When using Advanced search, you can also use search operators and wildcards. For information on these options, refer to the related topics.

Search ParameterDescription
Search termYour search input, which may include operators and wildcards, and which may be a Content Manager URI.
Search for item names onlyLimits search to search in the internal names of items only. You cannot use wildcards.
Search in item descriptions onlyLimits search to search in the description fields of items only. You cannot use wildcards.
Search inSpecify the node in which to search. Click Browse to open a navigation dialog to pick a specific node in which to search.
Include subfoldersWhen checked, this option also searches in all subnodes of the node in which you search.
Date modifiedCheck this box to limit your search to only items that were last modified in a certain date/time range. There are predefined options for searching in items that were last modified today, in the last X days, or in the last X months, where X is a number you set.
AuthorSelect an author from the dropdown menu to search only for items created by that author.
KeywordSelect a keyword to limit your search to only items that use the Keyword that you specify. To use this option, you must first select a Publication, Folder, or Structure Group in which to search. (You cannot use this option if you have selected the entire Content Manager as a search location.) You can then browse to and select one or more Keywords in the taxonomy tree. The result shows the items that use the Keyword or Keywords as metadata or as content in Components. For more information about Categories and Keywords, see the implementer's documentation portal.
Publish statusSelect either Published or Not published from the dropdown menu to limit your search to only items with that publish status. If you select a publish status, search will return only Components, Component Templates, and Pages.
BluePrintingThe BluePrinting option limits search to search only in local or localized items, selected via a dropdown menu. You can also search for shared items if you have chosen to search within one Publication.
TypesIf you select Types, you can select one or more item types (such as Component, Keyword, Schema and so on) by selecting them in the list that appears. Search will then only return items of the type(s) you select.
Based on SchemaSelect this option and select a Schema from the dropdown to limit your search to only items that are based on the Schema you select.
WorkflowSelect this option searches and pick a Workflow Process, then (optionally) an Activity from the second dropdown, to limit your search to only items that are currently in the selected Workflow Process (and, if selected, Workflow Activity) you selected. Note that you can only find a new item that is in Workflow item after the Workflow Process is complete. The completion of the Workflow Process checks in the item and makes it available for searching.
StateSelect this item and select an item from the dropdown to limit your search to only items that are checked in, or only items that are checked out.
Show resultsBy default, search returns 100 matching results. Select one of the predefined values (50 or 100, 250, 500 or 1000) to see at most that many search results. Content Manager Explorer remembers this setting as a user preference. If your search returns more than 1000 results, only the first 1000 results are shown.
Save searchAfter you have completed a search, select this option to create a Search Folder. Refer to Search Folders for details.
ResetSelect this option to return all advanced search parameters to their default settings.
SearchSelect this option to execute your advanced search.

Searching across multimedia content

The following document formats are supported:

  • HTML
  • XML and derived formats
  • Microsoft Office documents
  • OpenDocument documents
  • PDF documents
  • EPUB (Electronic Publication Format) documents
  • RTF (Rich Text Format) documents