Workflow properties (Classic UI)
For item types that are subject to workflow, the item's properties window includes a Workflow tab. The information on this tab includes activity status and history of the item through the workflow process.
The following types of items have a Workflow tab:
- Bundles
- Components
- Pages
- Component Templates
- Page Templates
- Template Building Blocks
If the Workflow tab shows only the text Approval Status: followed by a value, one of the following is the case:
- If the value is Undefined, the item is not subject to Workflow at all.
- If the value is Unapproved, the item has either completed at least one Workflow Process, which did not assign any Approval Status to the item, or it has never entered a Workflow Process.
- If the value is neither Undefined nor Unapproved, the item has completed at least one Workflow Process, which last assigned the Approval Status you see to the item.
If the Workflow tab shows a History of Activites area in the top half and an Activity Details area in the bottom half, then the item is subject to workflow and currently in a Workflow Process.
- History of Activities
-
A list of the Activities of this Process. If the item has already gone through and finished a Workflow Process in the past, you see a dropdown from which you can select previous finished Workflow Processes.
The History of Activities area shows the following properties per Activity:
- <Icon>
- If the icon shows a green checkmark, the Activity has finished; if not, it has not finished yet.
- Name
- The name of the Activity, preceded by a number of indicate which step in the Process this is. (The number is useful to distinguish, say, a first review Activity from a second review Activity.)
- Owner
- The User currently performing the Activity. If this is empty, the item has been assigned, but not picked up yet.
- Assigned To
- The Group or User to whom this Activity is or was assigned.
- Approval Status
- The Approval Status of the item after this Activity has finished.
- Activity <number> <name of Activity>
-
This area shows the properties of the currently selected Activity. The area label is the word 'Activity', followed by a number to indicate which step in the Process this is, followed by the Activity name. (The number is useful to distinguish, say, a first review Activity from a second review Activity.)
The following definitions describe some of the details that may not be self explanatory:
- Performer
- If the activity is still in progress, the name of the user who is currently performing the activity. If the activity is completed, the user who most recently performed the activity.
- State
- The state that the activity is in: Assigned, Started, Failed, Suspended or Waiting for Workflow Agent.
- State Message
- Only if the activity failed or was suspended, the reason for this failure or suspension.
- Activity message
- A message regarding the selected activity. For manual activities, this text is an optional comment that you can enter when you finish an activity. Automatic activities can also add a message when they are finished.
- Related items
- Shows the list of items associated with the current activity.
If you also select two Activities from the History of Activities list, Compare shows you how the selected item changed between those two Activities. This button is disabled if Content Manager is not configured to save snapshots of the item you selected.