Understanding Approval Statuses

Important information about Approval Statuses, some of the predefined values, and an example.

  • Approval Statuses are shared in all Publications and can be used in any Process Definition.
  • The default Approval Status Undefined is a non-modifiable status which always has the lowest hierarchical importance.
  • You can add an Approval Status to a Publication Target to assign a Minimum Approval Status, that is, the status that an item in workflow must have in order to be publishable to that Publication Target.
  • If an item is not in workflow and does not have a Workflow Association, its Approval Status is Undefined. If an item is in workflow but does not (yet) have an Approval Status, its status is Unapproved.

Approval Status example

For example, a Workflow Process Definition called Feature Article may consist of the following activities and Approval Statuses:

When this activity finishes......the item has this Approval Status
WriteFirst Draft
First EditFirst Edit Complete
ReviseSecond Draft
Second EditFinal Edit
Final ApprovalApproved Final Copy