Basic Principles: Users and Profiles

The MultiTrans Administration Console follows a hierarchical logic. Access rights are not given to individual users but to user profiles, and individual users are identified as belonging to one or more profiles.

This system ensures an easy management of access rights. For example, a company may have 15 TextBases and 40 users with access to them. If we were to give specific access rights to every user for every TextBase, we would have to set up access rights 600 times.

Scenario # 1: Access rights at the user level

User 1TextBase 1, TextBase 2, TextBase 3, TextBase 4, TextBase 5, (…) TextBase 15
User 2TextBase 1, TextBase 2, TextBase 3, TextBase 4, TextBase 5, (…) TextBase 15
User (...)TextBase 1, TextBase 2, TextBase 3, TextBase 4, TextBase 5, (…) TextBase 15
User 40TextBase 1, TextBase 2, TextBase 3, TextBase 4, TextBase 5, (…) TextBase 15

Instead, the Administration Console allows to group users by user type (profiles). Following with our example, there could be 3 types of users in the company: translators, revisers and terminologists. In such a case we would create 3 profiles, one for each type of user and set up rights only at the profile level, which would reduce the access rights required to 45.

Scenario #2: User rights at the profile level (unclassified TextBases)

Profile 1 - TranslatorsTextBase 1, TextBase 2, TextBase 3, TextBase 4, (…) TextBase 15
Profile 2 - RevisersTextBase 1, TextBase 2, TextBase 3, TextBase 4, (…) TextBase 15
Profile  3 - TerminologistsTextBase 1, TextBase 2, TextBase 3, TextBase 4, (…) TextBase 15

Moreover, we can group TextBases in folders and say that a number of TextBases all require the same type of rights. In our example, the company may have their own TextBases which they can freely modify and TextBases provided by the clients, which should be used for reference only. In such a case, the 15 TextBases would be divided in two different folders and the access rights would be given at the folder level and would apply to all TextBases found inside that folder. This would reduce the number of access rights required to 6.

Scenario #3: User rights at the profile level (classified TextBases)

Profile 1 - TranslatorsCompany TextBases Folder, Client TextBases Folder
Profile 2 - RevisersCompany TextBases Folder, Client TextBases Folder
Profile  3 - TerminologistsCompany TextBases Folder, Client TextBases Folder