Assigning Address Books to Publications

You create Address Books at a System Administration level and then assign them to Publications (to make them available to users) in the Publication Audience Management tab.

Before you begin

The following table describes the rights required to add Address Books to a Publication:

ActionRequired right
Add/remove Address Books to/from PublicationPublication Management rights

About this task

Users who have access to this Publication, Contact Management rights, and the necessary permissions can manage Contacts within Address Books.

Procedure

  1. Open Content Manager Explorer.
  2. Select a Publication from the list view and do one of following:
    • Choose Properties from the context menu.
    • Click the Open button on the toolbar.
    The Publication properties dialog opens.
  3. Click the Audience Management tab.
  4. Select an Address Book from the Available Address Books and click Add to add it to the Allowed Address Books.
  5. To remove an Address Book, select an Address Book from the Allowed Address Books and click Remove.
  6. For each Address Book in the Available Address Books list, select the Address Book and select or deselect the Synchronize Address Book check box to keep the Contacts in the Address Book in sync with Contacts on the presentation side.
  7. Click Save and Close.

Results

Audience Manager adds (or removes) the Address Books to the Publication Address Books node. If you add more than one Address Book to a Publication, an All Contacts node is added automatically containing all Contacts available within the Publication.