Editing a Multimedia Component

You can edit a Multimedia Component to modify the name of the Component, to change the multimedia type, or to modify any associated metadata.

Before you begin

  • To edit a Multimedia Component, you must have Component Management rights, and write permissions for the containing Folder.
  • In a BluePrint, the Multimedia Component must be a local item or a local copy.

Procedure

  1. To edit a Multimedia Component, navigate to the Folder that contains the Multimedia Component you want to edit.
  2. Select the Multimedia Component and click Open on the Home tab of the Ribbon. Content Manager Explorer displays the properties of the Multimedia Component in a dialog.
  3. As required, edit the following fields on the General tab:
    • Name — The name of the Multimedia Component must be unique within the Folder in which you create it. In a BluePrint, this naming constraint extends to any Parent or Child Publications in the BluePrint.
    • Schema — You must base the Component on a Multimedia Schema. If the Folder in which you create the Component has a mandatory linked Schema, the Content Manager selects the Schema automatically, and the Component must use it.
    • Multimedia type — The type of binary file that you will store in this Multimedia Component.
    • Resource type — You can either Upload the binary file or you can supply an External URL.
  4. If the Metadata tab appears, you may see metadata fields, which you can modify if you wish. If any mandatory metadata fields exist, you must fill in these fields before you can save the Multimedia Component.
  5. Click Save and Close.
  6. Depending on the Schema you selected, you may now be prompted to add this Multimedia Component to a Bundle so that it can enter workflow. You can choose to skip this step, but until you add it to a Bundle, your changes will not be checked in.
  7. If this item must be added to a Bundle, a dialog opens asking you if you would like to do so now. You can choose Not Now to close the dialog, but you see a warning informing you that your item is not in a Bundle, and the same dialog will appear every time you save changes to the item. Alternatively, if you select Add, a Bundle selection dialog appears.
  8. In the tree structure on the left, navigate to a Publication and Folder that contains a Bundle to which you want to add the item, and add it to that Bundle by selecting the Bundle and clicking Add. This adds the item to the selected Bundle and closes the dialog. If the Bundle is already in workflow, the item will be too. You can also select Close, which has the same effect as clicking Not Now in the previous dialog.

Results

The Content Manager saves a modified version of the Multimedia Component. If the Content Manager checks in the Multimedia Component, any Pages or Components that use the Multimedia Component will now use the new version.