Step 3 - Translating project files in a Regulated Industry

When translating files in a Regulated Industry, you ensure that the tracked changes are strictly controlled.

Procedure

  1. Open the file and specify settings for translation:
    1. Go to the Files view, and double-click the file to open it for translation in the Editor view. The document contains the PerfectMatch translations that are locked and need no further translation. These are translations that have not changed. This icon is displayed in the segment status column to indicate that it is a PerfectMatch. The remaining segments that need further translation contain tracked changes in the source.
    2. Display only the segments with tracked changes that need translation, by going to the Review tab, and selecting Display Filter.
    3. From the Display drop-down list, select Segment Review > With tracked changes.
    4. To make sure any changes you make to target segments are closely tracked, go to the Review tab and select Track Changes or press Ctrl+Alt+F9. The button is highlighted to indicate that track changes is on.
  2. Translate segments with tracked changes, which have no matches from the TM and which have an empty target translation:
    1. Place your cursor in a segment with an empty target segment. When no match is found it means:
      • The entire segment may be new so it is not in the TM.
      • No 100% match was found in the TM with tracked changes rejected.
      • No match was found when a second lookup was performed with the tracked changes accepted.
    2. Enter a translation in the target segment. Your changes are tracked and should mirror what is in the source.
    3. Press Ctrl+Enter to confirm the translation. The TM is updated with all the tracked changes accepted.
  3. Translate segments with tracked changes rejected which have a match from the TM lookup:
    1. Place your cursor in the first target segment with tracked changes. The target segment contains a 100% match from the TM where tracked changes were treated as if they were rejected.
    2. A second lookup is performed with the tracked changes accepted and any matches are displayed in the Translation Results window. This translation can be used as a reference for making changes to the translation in the file. The window may display one of the following:
      • No TM match - There may be a match, but it is below the fuzzy threshold.
      • Fuzzy match
      • Exact match (100%)
    3. Edit the target translation that was inserted into your file from the TM. For each tracked change in the source, make an equivalent change in the target segment. This allows you to tightly control what changes are made. When making the edits, your changes are tracked.
    4. Press Ctrl+Enter to confirm the translation. The TM is updated with all the tracked changes accepted.
  4. Preview changes by hiding tracked changes. This allows you to double-check the spacing with the changes you have made with tracked changes.
    1. Go to the Editor view and, on the Review tab, in the Track Changes and TQA group, select Show Original.
    2. Make any corrections to the target translations. These changes are still tracked, however you will not see the tracked change in this mode.
    3. To turn see all the tracked changes again, select Show Markup.